August 14, 2013
Dear Contractors and Vendors:
On July 19, 2013, school districts received the Technical Assistance Paper regarding the Jessica Lunsford Act (Florida Statute 1012.467) changes enacted during the 2013 Legislative Session. On July 1, 2013, you were notified of the potential changes and now that the District has reviewed the clarification of the changes, the following information will be the approved procedures and the related fees pertaining to the Jessica Lunsford Act that will now be in effect immediately.
The fingerprinting fees will continue to be $78.50. The $4.75 administrative fee will continue to be in place and in addition, a $10.00 statewide badge fee will be added bringing your total cost to $93.25. The money order made out to the District for the administrative/badge fees will now be $14.75. The payment process for preregistering and paying for your fingerprinting fees will remain the same.
All contractors and vendors who presently hold a "yellow" JLA badge issued by our School District are eligible to request a statewide badge. Please refer to the JLA information posted on the District's website and look for the procedures labeled "Current HCPS JLA-Approved Vendors Requesting a Statewide Badge." The cost of the badge will be $10.00 and must be paid by money order only, at the time of the request. When you are issued your statewide badge, it will be valid through the validity month, day, and year of your original prints. If in the future you need a replacement badge, there will be no additional cost. Every five years, contractors and vendors must re-apply for their statewide badge.
All contractors and vendors who receive their statewide badge through our School District will also be issued a yellow District JLA badge unless you already hold a valid yellow JLA badge as noted in the previous paragraph. ALL contractors and vendors who access any District site will be required to wear a statewide badge and yellow District JLA badge. This requirement will inform site administrators and managers that you have been cleared through our District JLA office and we are aware of your company and individual employees having permission to access their site. If a contractor or vendor does not display the appropriate statewide AND yellow District JLA badge, they will be denied access to a campus.
Our District will continue to use the "six-foot fence" rule for projects approved through our Facilities Department, but will NOT use the "in-line-of-sight rule." The District will also adhere to the nine disqualifiers outlined in the legislative changes. These disqualifiers are listed on the JLA website and in the Technical Assistance Paper also posted on the website. Note that it will be the responsibility of the vendor/contractor/subcontractors and their employees to be aware of the nine disqualifying charges that prohibit school districts from issuing a statewide badge. If a person is fingerprinted and their fingerprint return is found to be out of compliance by District staff, we will not refund the fingerprinting or administrative fees. Statewide and yellow District JLA badges will not be issued until the fingerprint return has been reviewed and determined to meet the State guidelines. Contractors/ vendors/ subcontractors and their employees will NOT be eligible to access a site until they have obtained both the statewide badge and yellow District badge.
Those contractors/vendors/subcontractors or their employees previously denied a yellow District JLA badge may re-apply, but must not have any of the nine disqualifiers, and will be required to pay all applicable fees.
Please read the procedures listed on the JLA website carefully as some changes have been made to our forms and the directions. If you have any questions regarding the information outlined in this letter or the changes made to the documents or procedures posted on the JLA website, please feel free to contact Linda Grimshaw at 813-840-7178 or Vivian Simmons at 813-840-7274, or email them at Linda.Grimshaw@sdhc.k12.fl.us or Vivian.Simmons@sdhc.k12.fl.us.
It is critical to remember that all individuals will be required to have the statewide badge and our yellow District JLA badge to access our sites. Site Administrators/Managers will be given the directive to deny access to anyone violating this procedure effective September 15, 2013.
We thank you in advance for your patience and cooperation.
Linda A. Kipley, General Manager of Professional Standards