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Accounts Payable

Accounts Payable

Vendor Payments Frequently Asked Questions

HOW OFTEN ARE CHECKS RUN?
E-payables payments are processed daily.  This quick processing can reduce payment time by seven or more days.  All other payments are process weekly usually Thursdays (see Payment Schedule for due dates, pay through dates, and processing dates).

HOW DO I REPORT A CHANGE OF ADDRESS?
Contact the Procurement Department at 813-272-4351

CAN I PICK UP MY CHECK?
All paper payments (checks) for vendors are sent through the US Mail.  Beginning spring 2012, direct deposit (ACH) notices will be sent through email.

WHAT DO I DO IF MY CHECK IS LOST OR STOLEN?
Contact your accounts payable account representative (see contacts) to report a lost or stolen check.  A Stop Payment Affidavit will be initiated and sent to you.  Once signed and returned, the  stop payment will be processed with our bank.  The payment will be reissued between 7 and 14 days after receipt of the signed affidavit.

WHAT HAPPENS WITH THE INVOICES SENT TO THE SCHOOLS?
Invoices sent to schools or included with packages are considered information copies for the site only.  They will not be sent to the accounts payable department.  Invoices must be sent to the accounts payable department directly from the vendor for processing.

IS MY INVOICE RELEASED FOR PAYMENT?
The accounts payable department can provide a weekly report showing all open invoices in our accounts payable system.  Vendors use this report to monitor the status of their invoices.  Invoices showing open in a vendor’s system that are not included on the invoice report should be submitted for review and processing. Click here to view a sample of the Vendor Invoice Status Report.
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