Skip Navigation
Procurement Services

Procurement Services

Procurement Guidelines

Requisition Total: Less than $5,000.00

Policy: Use good business practices
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • To ensure the best price, you may want to obtain written or telephone quotes.
  • If necessary, contact the Procurement Department to assist you in finding suppliers.
  • Check the Office of Supplier Diversity’s website (http://www.sdhc.k12.fl.us/osd/) for SBE vendors.

Requisition Total: Between $5,000.00 and $9,999.99

Policy: Telephone Quotes
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • To ensure the best price, you may want to obtain written or telephone quotes.
  • If necessary, contact the Procurement Department to assist you in finding suppliers.
  • Check the Office of Supplier Diversity’s website (http://www.sdhc.k12.fl.us/osd/) for SBE vendors.

The following is processed by Procurement with the exception of specifications supplied by site

Requisition Total: Between $10,000.00 and $49,999.99

Policy: Written Quotes
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • Complete Written Quote Form with complete specifications and email to the Procurement Officer. Written Quote Form is found in Procurement Department News.
  • The Procurement Department will obtain three written quotes using their automated solicitation system (Vendor Link).
  • Allow at least 10 business days for solicitation and award.
  • The Procurement Department will contact you with the vendor information.

Requisition Total: $50,000.00 or higher

Policy: Invitation to Bid or Request for Proposal
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • Ensure sufficient budget is available.
  • Contact the Procurement Officer to initiate a bid.
  • Assist Procurement Officer with item specifications.
  • Allow at least 60-90 days for solicitation and award.
  • The Procurement Department will contact you with the vendor information and Lawson item numbers.

Requisition Total: Sole Source/Public Notice

Policy: Sole Source Letter
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • Obtain a sole source letter from vendor. Forward the letter and department justification of need to the Procurement Officer.
  • The Procurement Department will verify and seek General Manager of Procurement approval if less than $50,000 and Board approval if equal to or greater than $50,000.
  • The Procurement Department will negotiate price, delivery, and terms.
  • The Procurement Department will contact you with the vendor information and Lawson item numbers.

Schools
Search for School
Find a School
School Locator

Locate your attendance area school

School Locator