Summer Facility Preparation and Operation
- Take Charge! Know your building air conditioning schedules, and be in control. Discuss reducing scheduled run time with your assigned energy conservation mentor.
- Raise temperature set points and reduce equipment operating times:
- Schools on the District’s Energy Management System: notify your assigned energy conservation mentor of your summer schedule.
- Don’t forget portables and modular classrooms.
- Raise set points on HVAC Units with “stand alone” thermostats to 82 (in cooling mode) and set fan setting to “auto” in any unused spaces with the exception of Band rooms, Chorus Rooms, Book Storage Rooms, Instrument Storage Rooms, and Media Centers – these spaces shall continue to maintain 76 degrees.
- Keep moisture out:
- Stay out of unneeded spaces.
- Keep doors and windows closed.
- Close outside air dampers when possible.
- Replace all missing ceiling tiles sooner, rather than later.
- Turn off all exhaust fans that are not linked to our A/C system.
- ALL BUILDINGS AND CLASSROOMS ARE TO BE INSPECTED WEEKLY FOR MAINTENANCE OR INDOOR AIR QUALITY ISSUES
- Pay particular attention to: Concession stands, restrooms at sports fields, gymnasiums, locker rooms, orchestra rooms, band rooms, music rooms, and media centers.
- Set Time Clock Schedules for outdoor, parking lights and athletic fields accordingly. They should be turned off unless it’s necessary.
- Don’t let summer recreation programs waste energy.
- High Stakes Testing Labs – Ensure Set Point is raised to 80 deg on the separate, added AC Unit.
- If under renovation, ensure AC is not being used in areas being renovated. Report contractor violations to the project coordinator and Energy Conservation.
- Turn off all lights except exit lights; check little used areas immediately following the last day of school.
- Unplug copy machines that aren’t in use.
- Use proper shutdown procedures when powering off devices. DO NOT UNPLUG the computer or power strips. Turn the computer off before switching off the power strip.
- Use proper procedures to shut down peripherals such as scanners, printers, CD-towers, and other external devices prior to unplugging them.
- DO NOT TURN off any electronic devices such as hubs, switches or routers.
- DO NOT cool spaces simply because computers are stored there. Typical maximum temperatures will not harm computer components.
- Turn Off Water Heater (where applicable)
- Unplug appliances to eliminate energy waste and to prevent damage due to summer lightning storms:
- Vending machines.
- Personal appliances, microwaves, coffee pots, etc.
- Refrigerators and ice machines. These are big energy hogs and susceptible to lighting damage; clean them out and unplug them.
- Unplug any electrical device with a “standby load” –i.e. TV’s, printers, copiers, cell phone chargers, etc.
- Use Team Cleaning: have custodians cleaning during the summer work together in one section of the school and/or building at a time to reduce energy costs (only have air conditioning and lights on
- where they are working) and provide added safety.
- Shampoo carpets and wax floors in the morning. Take the following precautions to deal with moisture and chemicals:
- Run air conditioning seventy-two hours after bonnet shampooing, carpet cleaning, and or after floor waxing. (Shampoo carpets Monday thru Wednesday)
- Use fans where possible to help in drying floors or carpets.
- Light retards mold and mildew growth so open blinds and curtains. Dark, enclosed areas are conducive to mildew.
- Avoid cleaning carpet on days when showers are forecast for an extended period.
- Do not sub-cool (set thermostats below 76 degrees) rooms for carpet cleaning or annual cleaning purposes. This may create unusual circumstances and cause other conditions to occur.
- Please submit a work request to energy management if you need to have the HVAC system programmed to run longer for any cleaning “events”
- WEEKLY check all indoor faucets, outdoor faucets, sinks, water fountains, and showers for leaks or drips; unplug water fountains.
- WEEKLY appoint someone to flush every toilet and urinal. Report to maintenance:
- Any leak
- Any urinal or toilet bowl that continuously runs
- Any urinal or toilet that takes longer than 20 seconds to flush and refill
- WEEKLY check concession stands, restrooms at sports fields, and gymnasium/locker rooms.
- Adjust the time clock on the irrigation system frequently. Summer lightning storms cause power outages that may interrupt the clocks proper time unless back-up batteries are in place. Monitor operation and report any broken sprinkler heads or leaks to Maintenance.
If you or your staff needs any assistance implementing any of the above procedures or have any additional questions or concerns, please contact your assigned energy conservation mentor or the Energy Management Services Supervisor, Bill Robertson (firstname.lastname@example.org) at (813) 635-1276.
Thank you for the continued support, together we will save our valuable district dollars.