Office of Supplier Diversity
Frequently Asked Questions
Does the Office of Supplier Diversity provide small, minority and/or women owned business certification services?
No. Eligible companies will only register with the Center. Certification of small, minority and/or women owned status is accepted from the City of Tampa, Hillsborough County, the State of Florida Department of Management Services and/or the Florida Minority Supplier Development Council. (see "Eligibility" for more information)
When will my OSD registration expire?
All registrations will expire on the same day as the expiration of the enterprise’s Small Business Enterprise/Woman Minority Business Enterprise (SBE/WMBE) certification.
How do I find the status of current District construction projects?
The projects are listed on the Planning and Construction web page at: http://projects.mysdhc.org/pub_projects.aspx
How do I bid on new construction or major renovation subcontract opportunity?
The District uses the Construction Management form of project management for new construction and major renovation projects. As a result, the Construction Management firm is responsible for issuing the invitation to bid to potential subcontractors. If you are not invited to bid by the construction management firm, then the only way for you to submit a bid is as a part of a subcontractor team for the particular bid package.
What are the Office of Supplier Diversity’s Office hours?
OSD office hours are 7:30 am to 4 p.m. Monday through Friday; (Satellite Office hours: 3:30PM-6:30PM Monday-Friday) and (Saturday 9:00AM - 12:00PM) If I am a certified small business, but not a Woman Owned/Minority Owned Business Enterprise (W/MBE), do I receive the same services from the Office of Supplier Diversity? Yes. The District’s Encouragement Program is designed to reinvest the District’s purchasing opportunities with small businesses in the Tampa Bay market. This program is race-neutral, thus is open to any certified business that meets the program’s eligibility requirements.
What is the purpose of the Vendor Link registration application?
- To verify a company meets the Diversity Office’s eligibility requirements.
- To capture as much information as possible that would be consistent with the District’s purchasing vendor application.
- To obtain information that would be consistent with basic data that a Construction Management firm’s pre-qualification form would require.
Who should register in Vendor Link?
All Vendors who wish to do business with the School District are required to complete and submit an online registration form in the Vendor Link System.
What information do I need to register with Vendor Link?
You should have FEIN, business addresses, references, etc. You will also be asked to choose your preferred method of receiving solicitations and, if applicable, Small / Women Owned / Minority Owned Business Enterprise (S/W/MBE) Certification Information.
Do I mail my registration form to Vendor Link?
No. You should print, sign, and fax your registration form to 941-708-3519.
How will Vendor Link notify me of bids?
When a bid is posted that matches a commodity code you selected, you will be notified via email.
Can I see the bid results?
Yes. Once notified via Board recommendation and tabulation sheet, you will be able to download and print the documents from your office.
What should I do if I receive notification of a bid?
Log on to Vendor Link and select "Current Bids". Search for the bid reference in your notification and view the documents. If you are interested in responding or receiving updates for the bid, select “Participate”.
What if I forget my Vendor Link password?
The helpdesk can reset your password for you. Contact the helpdesk at (813) 272-4381. To maintain security, after the password is reset, you should change it one more time to a password of your choosing.
What if I do not have a computer?
Computers are available at the Procurement Department and the Office of Supplier Diversity for registering in Vendor Link. Please call to make an appointment.
How do I confirm my eligibility for the District’s Encouragement Program?
The Office of Supplier Diversity will contact you to acknowledge its receipt of your Vendor Link application. Once it has completed its review, the OSD will advise you of your status within 14 business days of the initial acknowledgement letter. Once you have been approved, you will receive an approval notice and certificate from the OSD and your company will be listed on the OSD web page under the Report link. The web page is updated every 30 days.
What procurement policies have changed that affect OSD vendors?
Other than the obvious – access to and automatic notice of all bid opportunities in your selected commodity categories, one new initiative for those quote opportunities that are secured by telephone has been approved. District staff must demonstrate that they have included at least one of their three quotes from a vendor in the District’s Encouragement program. If no such vendor has been included and is available, then a fourth quote must be added from such an eligible vendor.