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Policy Manual

6345 - Change Orders

The Board believes that thoughtful planning should minimize the change orders that are necessary to a construction contract for any construction or renovation project, but recognizes that all circumstances that might necessitate such changes cannot be anticipated. Therefore, this policy is established to prescribe the manner in which said change orders shall be approved and executed.

The Superintendent is authorized to approve and execute any construction contract change order that will increase the construction contract amount by $100,000.00 or less, or that will decrease the construction contract amount, provided that approval shall be in the Superintendent or designee's judgment in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each approved change order to the Board concurrent with the recommendation for final project acceptance. The approval of the change order shall be entered into the official minutes of the Board.

The Superintendent shall recommend to the Board for its review and approval any change order to a construction contract that will increase the construction contract amount by more than $100,000.00. No such change order shall be binding unless and until it is approved by the Board and executed by the Board’s designee.

A proposed change to the construction contract shall not be split so that the resulting change orders do not exceed the $100,000.00 limit established by this policy.

Due to the nature of construction and the importance of timely completion, immediate changes may be required to prevent unacceptable delays in project completion or increased costs.  The Superintendent is authorized to approve and execute a Construction Change Directive (CCD) when deemed necessary to achieve required completion dates or prevent increased costs.  The Superintendent shall report each approved CCD to the Board concurrent with the recommendation for final project acceptance.

Construction project bids and guaranteed maximum prices established pursuant to construction management agreements may include a contingency to allow for changes to be incorporated into the cost of the project. If the construction contract amount is to be adjusted, a change order or CCD is required. 

For all proposed change orders or CCDs, the architect or engineer of record for the project shall certify in writing to the Superintendent that the cost of the requested change is fair, reasonable, and in proper proportion to the cost of the original work covered by the contract.

The cumulative total of all change orders to the construction contract for any project shall not increase the original construction contract amount by more than $300,000.00, without prior Board approval.

All change orders to construction contracts shall be in compliance with Florida statutes and the State Requirements for Educational Facilities (SREF) both in form and content.

F.S. 1013.48
F.A.C. 6A-20010
 
Revised - March 7, 2017
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