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Policy Manual

2340 - Field and District-Sponsored Trips

The Board recognizes that field trips and District-sponsored trips, when used for teaching and learning integral to the curriculum, are an educationally sound and important ingredient in the instructional program of the schools. Properly planned and executed trips should

  A. supplement and enrich classroom procedures by providing learning experiences in an environment outside the schools.

 

  B. arouse new interests among students.

 

  C. help students relate school experiences to the reality of the world outside of school.

 

  D. bring the resources of the community - natural, artistic, industrial, commercial, governmental, and educational - within the student's learning experience.

 

  E. afford students the opportunity to study real things and real processes in their actual environments.

 

For purposes of this policy, a field trip shall be defined as any planned journey by one or more students away from campus/site which is an integral part of a course of study and which is under the direct supervision and control of an instructional staff member or any advisor as designated by the Superintendent.

Other District-sponsored trips shall be defined as any planned, student-travel activity which is approved as part of the District's total educational program and which is under the direct supervision and control of an instructional staff member or any advisor as designated by the Superintendent.

School personnel shall not accept any form of compensation from vendors that might influence their recommendation on the eventual selection of a location for, or a vendor that will provide transportation to, a field or other District-sponsored trip. Furthermore, school personnel shall not accept any compensation from a vendor after a decision has been made regarding the location for, or a vendor that will provide transportation to, a field or other District-sponsored trip. In addition, school personnel who recommended the location for, or a vendor that will provide transportation to, a field or other District-sponsored trip shall not enter into a contractual arrangement whereby an individual staff member receives compensation in any form from the vendor that operates the venue for, or provides the transportation to, a field or other District-sponsored trip for services rendered.

Such compensation includes, but is not limited to, cash, checks, stocks, or any other form of securities, and gifts such as televisions, microwave ovens, computers, discount certificates, travel vouchers, tickets, passes, and other such things of value. In the event that a school staff member receives such compensation from a vendor, albeit unsolicited, the staff member shall notify the Fiscal Officer in writing that such compensation was received and shall thereafter promptly transmit said compensation to the Fiscal Officer at the earliest opportunity.

The Board shall approve all field trips not listed in the curriculum guide or on the District-approved field trip list.

The Superintendent shall approve all other such trips.

Students may be charged fees including but not limited to admission fees or the cost of transportation to and from approved field trips.

The Board does not endorse, support, or assume liability in any way for any staff member, volunteer, or parent of the District who takes students on trips not approved by the Board or Superintendent. No staff member may solicit students of this District for such trips within the facilities or on the school grounds of the District without permission from the Superintendent. Permission to solicit neither grants nor implies approval of the trip. Such approval must be obtained in accordance with the District's administrative procedures for Extended Trips.

The Superintendent shall prepare administrative procedures for the operation of both field and other District-sponsored trips, including athletic trips. Refer to the Field Trip Handbook.

An instructional staff member shall not change a planned itinerary while the trip is in progress, except where the health, safety, or welfare of the students is imperiled or where changes or substitutions beyond the staff member's control have frustrated the purpose of the trip.

In any instance in which the itinerary of a trip is altered, the instructional staff member in charge shall notify the administrative superior immediately.

F.S. 1001.43

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