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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

901 E. Kennedy Boulevard, Tampa
Tuesday, April 25, 2017

 The School Board of Hillsborough County, Florida, met in Workshop Session Tuesday, April 25, 2017, at 9 a.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn L. Gray, April Griffin (arrive 9:13a.m.), Sally Harris, Tamara P. Shamburger (arrive 9:15 a.m.), Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Cindy Stuart presided.

Others present:

Board Attorney – James Porter

Chief of Staff:  Alberto Vazquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Human Resources – Stephanie Woodford

      Operations – Chris Farkas

      Outreach – Larry Sykes, Ed.D

      Educational Access, Opportunity, and Alternatives – Wynne Tye

      Teaching and Learning – Debbie Cook

      Workforce Connections – Scott Brooks

Communications and Media Officer – Teresa Peterson

External Communications Manager – Tanya Arja

Administrative Secretary (Recording) – Kandee King

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

Approximately 30 people were in the audience, including other school district personnel.

Chair Stuart called the meeting to order at 9 a.m.

The Superintendent made brief remarks regarding the workshop.

(1)          Efficiency Audit – Phase III (Gibson Consulting Group)

This workshop was held to provide the School Board with the results of Phase III of the Efficiency Audit and provide an update on the implementation of phases I and II.

The Academic Management Audit represents the third and final phase of the Educational and Operational Efficiency Audit.

Superintendent Eakins made brief remarks.

Greg Gibson, Project Director, began the presentation introducing his team:  Cheyanne Rolf, Project Manager; Dr. Eileen Reed, General Education Programs; Ali Taylan, Instructional Technology; and Steve Frank, Career and Technical Education.

Mr. Gibson provided a Power Point presentation on Phase III of the Education and Operational Efficiency Audit.

Project Overview

The Education and Operational Efficiency Audit has three phases:

  • Phase I: Major Cost Savings (June 2016)
  • Phase II: Operational Audit (October 2016)
  • Phase III: Academic Program Audit (April 2017)

Phases I and II Savings to Date

Initial Savings

  • Phase I identified $99 million in potential annual savings opportunities in four areas:
    • Clerical staffing
      • Clerical staffing reductions of 167 Full Time Equivalent (FTE) resulted in a savings of $5.58 million
    • Custodial staffing
      • Custodial staffing reductions 49.5 FTE resulted in a savings of $1.33 million
    • Management of pupil-teacher ratio
      • Teacher staffing reductions 251 FTE resulted in a savings of $16.1 million
    • Transportation
      • Hillsborough County Public Schools (HCPS) has taken the preliminary steps needed to implement many of Gibson’s transportation cost savings recommendations:
        • Issued survey to parents and community stakeholders regarding potential changes to bell schedules (potential annual savings of $2.7 million) and courtesy transportation policies (potential annual savings of $2.4 million)
        • Developed proposed bell schedule changes

HCPS has realized approximately $23 million in savings from these recommendations in 2016-17

Phase III Report


  • Identify best practices at HCPS
  • Identify opportunities to improve effectiveness and efficiency of academic programs
  • Identify needed investments


  • General Education Programs
  • Instructional Technology
  • Exceptional Student Education (ESE) Programs
  • English Language Learner (ELL) Programs
  • Career and Technical Education (CTE) Programs


  • Data Collection and Analysis
  • October 2016 Site Work
  • Interviews
  • Focus groups
  • School visits
  • Findings and Recommendations (34)
  • Report


  • Most enrollment growth is in charter schools
  • Our economically disadvantaged percentage is declining
  • Graduation rates have increased over the past five years and are closer to the state average
  • HCPS Florida Standards Assessment (FSA) passing rates – Level 3 and above – are slightly lower than state averages for most core subject areas and grade levels
  • Achievement gaps between economically disadvantaged and non-economically disadvantaged students continue to be wide

Student Performance

  • HCPS FSA passing rate (Level 3 and above) for English Language Arts (ELA) is below the state average for all grade levels, and the performance gap widens as students move from elementary to high school
  • HCPS FSA passing rate (Level 3 and above) for Math is lower overall, primarily due to elementary school performance.
  • By the time students are in high school, HCPS students outperform the state average on the Algebra 1, Geometry, and Algebra 2 End of Course (EOC) exams.

General Education Program

Best Practice

  • HCPS has a robust and comprehensive student assessment system that continues to be improved and expanded

General Education Program

  • Standards-Based Learning – accelerate progress and improve professional development
  • Enhance curriculum guides
  • Improve consistency and timeliness of lesson plan development
  • Inconsistent Lesson Plans
  • Support a model of teacher collaboration that includes data analysis and additional common planning time
  • Implement a district-wide model of instruction to guide instruction and professional development
  • Create a protocol for analyzing and taking action on formative assessments
  • Conduct analysis immediately following district interim assessments
  • Align supplemental instructional resources that support core content with the district’s curriculum and integrate with units of instruction
  • Require principals to tier teachers into performance quadrants based on clear, agreed-upon criteria
  • Expand and improve walkthrough observations and communication of results
  • Consider long-range alignment of all academic programs under Chief Academic Officer

Instructional Technology

  • Fewer devices relative to our student population
  • Old, outdated devices
  • Number of devices to be replaced over next five years
  • Develop an Instructional Technology plan to determine the district’s needs and guide future investments
  • Conduct needs assessment to determine level of investment needed to modernize HCPS’ Instructional Technology (IT) program
  • Expand the Bring Your Device (BYOD) program
  • Replace the Student Information System (SIS) system based on results of a needs assessment and gap analysis

Exceptional Student Education (ESE) Programs

Students with Disabilities (SWD) represent 14 percent of total enrollment – consistent over past five years

ESE Best Practices

  • Community Based Screenings for Disabilities – high quality early interventions that help HCPS
  • Inclusive Pre-K ESE Program
  • FSA passing rates – Level 3 and above – for SWD are lower than state averages for ELA and Math in every grade level tested except 7th grade Math
  • FSA achievement gaps between SWD and non-disabled students range reach 40 percentage points
  • Lower graduation rates than state average and enrollment peer group
  • Several General Education Program and Instructional Technology recommendations will benefit ESE
  • Strong community early intervention program and inclusive Pre-K program should help set the stage for a faster pace of improvement
  • Increase academic rigor for ESE students
  • Fidelity of implementation of curriculum and instructional materials
  • Instructional technology
  • Expand Pre-K model into early grades
  • Increase ESE student data analysis and instructional support
  • Monthly student-level reporting and analysis
  • Increase use of formative assessments
  • Expand job descriptions in data analysis activities and skills
  • Develop targets and action plans to address the demographic representation in ESE enrollment and disciplinary activities
  • Implement measure to reduce the number of restraints and seclusion disciplinary practices
  • Determine effectiveness of the Center for Gifted Studies through a formal program evaluation
ELL Programs
  • 45,000 students served through ELL Programs
  • 198 languages and dialects
  • ELL student achievement:
  • Upward trends in FSA performance
  • ELL achievement gap much narrower in Math than ELA
  • Science gap wide but narrowing
  • Replicate ELL best practices found in elementary schools
  • Implement differentiation strategies for ELL secondary students
  • Modify ELL website to increase accessibility
  • Increase culturally responsive teaching practices in secondary schools
  • Increase school and classroom resources to better accommodate ELLs (e.g., books)
CTE Programs
  • HCPS serves 66,000 students, or approximately 72 percent of its high school students – national average is 94 percent
  • 70 Programs of Study exist in 15 career cluster areas, but are not consistently used
  • Lack of alignment among course offerings, student interest, and regional labor market needs
CTE Best Practices
  • Manufacturing alliance between HCPS, the community college, University of South Florida and Career Source
  • Culinary Arts
  • Career Fairs
  • Finance Magnet Advisory Board
  • Implement rigorous Programs of Study
  • Implement a comprehensive K-12 college and career guidance curriculum
  • Improve academic skill attainment using CTE

There was general discussion to include:

This was an outstanding, in-depth report and appreciated receiving the draft report early.  This allowed time to digest and ask pertinent questions.

Our district currently has supports in place that were not included in this report i.e. Florida Career Pathways Network (FCPN), and The Propeller Cub at the Tampa Port, just to name a few.

The current policy on curriculum needs to be tweaked to make it stronger.  Keeping in mind our policies are only as good as the procedures we have in place to support them.  We need to learn from the past how important it is to communicate the implementation.

There are documents that need to align tightly with procedures.  Look at the recommendations, maintain involvement from all stakeholders, and expand what we do well.

As best practices are identified, increase effectiveness, be data driven, invest in technology, and raise the bar. 

Teachers need to handle the type of children assigned to them.

The school should partner with a business to provide up-to-date technology.  Suggesting the principal join the local Chamber of Commerce.

There was loss of students when we shifted our focused from CTE to Advanced Placement (AP) and International Baccalaureate (IB). 

Early Childhood Programs are moving forward and we are meeting with all stakeholders.

Looking forward to seeing how this report overall works into our 5-year Strategic Plan. 

The union gave input regarding the elements of lesson plans and common planning time.  Planning time for teachers would be best in the morning when they are fresh. 

With negotiations beginning soon there will be in-depth and difficult conversations.

Concerns regarding pupil teacher ratio; we are bound by class size reduction law.  We do have flexibility with non-classroom teachers and some supplemental units. 

Great pride is taken in modeling the many different instructional models.

With no further discussion the workshop adjourned at 10:53 a.m.  (Audio recording.)


HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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