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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, March 6, 2018

The School Board of Hillsborough County, Florida, met in regular session Tuesday, March 6, 2018, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn Gray, April Griffin, Sally Harris, Tamara Shamburger, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Sally Harris presided.

Others present:

Board Attorney:  James Porter

District Attorney:  Jeff Gibson

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

        Academic Support and Federal Programs:  Tracye Brown

        Business Services:  Gretchen Saunders

        Communication & Media Officer:  Grayson Kamm

        Diversity:  Minerva Spanner-Morrow

        Educational Access, Opportunities & Alternatives:  Wynne Tye

        Educational Leadership and Professional Development: Tricia McManus   

        Governmental Relations: Connie Milito absent

        Human Resources:  Marie Whelan Interim

        Operations:  Chris Farkas absent (Lorraine Duffy-Suarez)

        Outreach and School Improvement:  Larry Sykes, Ed.D

        Teaching and Learning:  Deborah Cook – absent (Barbara Hancock)

Department Manager, Media:  Tanya Arja

Superintendent’s Secretary (Recording):  Lori Woods

News Media Representatives:

        Tampa Bay Times:  Marlene Sokol

        Channel 8:  Chip Osowski

        Channel 13:  Aaron Mesmer

Approximately 160 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3:03 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Shamburger leading in the Pledge of Allegiance. 

Acknowledged Entertainment

Vice Chair Shamburger acknowledged the Elementary All-State Chorus students who lead the National Anthem.  Each student introduced themselves.

Vice Chair Shamburger acknowledged the Tampa Palms Elementary School Strings & Orff Ensembles for providing entertainment prior to the School Board meeting.  The students introduced themselves and were accompanied by Tori Bernhardt – Strings Director and Rebecca Layton – Orff Director and Mary Ann Lippek – Principal.

Student Representative:  Chair Harris introduced Ashley Russell, Bloomingdale High School student, Citizen Advisory Committee (CAC) member who served as the Student School Board Representative

Withdrawn Items   A 04, C 4.04, C 4.05, C 8.03

Adoption of the Agenda:

Motion by Mrs. Stuart, second by Mrs. Valdes, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Harris declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Mrs. Stuart, second by Mrs. Gray, to approve the following minutes:

February 20, 2018 – School Board Meeting

March 1, 2018 – School Board Workshop

Motion unanimously carried.

Mrs. Stuart requested C12.02 to be pulled up on agenda.

Board Guidelines

Vice Chair Shamburger read the guidelines into the record.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Stuart, second by Mrs. Gray, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  A 01, A 02, A 03, C 6.01R, C 6.02, C 6.04, C 6.05R2, C 6.08, C 12.01, C 12.02

Information Items:  13.01

Motion unanimously carried.

Recognitions and Proclamations (Section A)

01

Adoption of Proclamation - Tampa Bay Times Newspaper in Education Week, March 5-9, 2018 (Communications)

Jodi Pushkin – Tampa Bay Newspaper in Education Manager, highlighted and read the proclamation.

Motion by Mrs. Griffin, second by Mrs. Snively, to pull all proclamations for a separate vote.  Motion unanimously carried.

Motion by Mrs. Gray, second by Mrs. Snively, to adopt the Proclamation – Tampa Bay Times Newspaper in Education Week, March 5 -9, 2018.  Motion unanimously carried.

Comments made by Mrs. Gray.

02

Adoption of Proclamation – Music In Our Schools Month, March 2018 (Office of Teaching and Learning)

Melanie Faulkner – Supervisor, Elementary Music introduced Tracy Lisi - Presidents of Elementary Council and Dr. Dakeyan Graham – Secondary Music Council.  Mrs. Lisi and Dr. Graham highlighted and read the proclamation. 

Motion by Mrs. Valdes, second by Mrs. Snively, to adopt the Proclamation – Music in Our Schools Month, March 2018.  Motion unanimously carried.

Comments made by Mrs. Gray.

03

Adoption of Proclamation - Youth Art Month, March 2018 (Office of Teaching and Learning)

Erin Saladino – Supervisor of K-12 Art, highlighted and read the proclamation accompanied by Carol Vick – Director of Education of the Arts Council, Hillsborough County.

Motion by Mrs. Valdes, second by Mrs. Stuart, to adopt the Proclamation – Youth Art Month, March 2018.  Motion unanimously carried.

04

Adoption of Proclamation: The School Board of Hillsborough County, Florida, Supports the Legislative Efforts that Highlight and Support the Benefits of Dental Health (Communications) withdrawn

13.01

Monthly Financial Position Reports as of January 31, 2018 (Business Services Division) moved up on agenda

Gretchen Saunders – Chief Business Officer, Business Services, highlighted the item at the request of Vice Chair Shamburger and Mrs. Snively.

Comments made by Mrs. Snively and Mrs. Gray.

Speakers to Agenda Items

Vice Chair Shamburger read the guidelines for public comments.

Speaker

Item No.

Josephine Amato

A 01, C 4.04, C 6.07, C 6.08, C 8.03, Audience Comments

Mark Klutho

C 4.03, C 6.01R, C 6.06, C 7.02, Audience Comments

Stephanie Baxter-Jenkins

C 6.02, C 6.05R2, C 8.03, Audience Comments

Samuel Bell

C 6.05R2, Audience Comments

Comments made by Superintendent Eakins.

Benjamin Pelletier

Audience Comments

Nidia Webb

Audience Comments

James Cole

Audience Comments

Chair Harris publically recognized Commissioner Castor in attendance.

Comments made by Mrs. Stuart, Mrs. Griffin, Mrs. Gray, Vice Chair Shamburger and Mrs. Snively.

Motion by Mrs. Stuart, second by Mrs. Griffin, to direct the Superintendent Eakins to draft a letter today to be emailed to both legislative leadership and the Governor with the following statements:

  • The Hillsborough County School Board adamantly opposes arming additional school staff with weapons.  We support the current language in HB 7026 to allow for school boards and the Sherriff’s to determine if participation in the opt-in School Marshall program would be appropriate.
  • Further we support the increase to Mental Health Initiatives and Services for our students.  We oppose the diversion of any Base Student Allocation funds.

Motion unanimously carried.

Discussion:
  • Obligation to keep students safe
  • Teachers are educators not law enforcers
  • Mental Health Counseling more accessible
  • Ease concerns around safety in schools
  • Not in support of arming teachers
  • Cost increase to provide additional officers in school
  • Not in favor of increase of officers in elementary schools
  • Funds for social and emotional learning in schools needed
  • See something, Say something working well
  • Support of opposing bill
  • Support Sheriff Office and School District opting into School Marshall program
  • What penalties would be put in place if law passes and HCPS refuses?
  • Strengthen safety and security
  • Not in favor of School Marshall program
  • Take a strong stand as a district
  • Maintain trust with students, build relationships
  • Legislators pose reactive measure, district needs proactive measure
  • Resources/funding needed for mental health
  • Voting with the people and not voting with pockets
  • Stop attacks against public education
  • How will this impact our school district if Bill is passed?
  • How much would it cost district and tax payers if Law Enforcement Officer was placed in all schools?

Mr. Porter requested updates on HB 7055 and Senate Bill 7026 to be placed on the Suspended Agenda.

Mrs. Snively and Mrs. Stuart requested a workshop on safety and security in HCPS.

Mrs. Griffin request the following information:

  • What is the real projected cost for having Law Enforcement Officer’s at every school?
  • Mr. Porter will research the ramification of Hillsborough County School District does not comply with law passed.

Motion by Mrs. Stuart, second by Mrs. Gray, to draft letter to Governor Rick Scott recommending full veto of HB 7055.    Motion unanimously carried.

Comments made by Superintendent Eakins.

School Board meeting recessed at 4:43 p.m.

School Board meeting reconvened at 4:53 p.m.

Administrative Appointments (Section B) - None

DIVISIONS (Section C) 

12.02

Approve the 2018/2019 and Tentative 2019/2020 Student Academic Calendar moved up on agenda

Tanly Cabrera – Director, Administration, highlighted the item at the request of Mrs. Stuart, Mrs. Gray, Vice Chair Shamburger and Mrs. Snively.

Comments made by Mrs. Stuart, Mrs. Gray, Mrs. Snively, Mrs. Valdes and Ms. Russell – Student School Board Representative, Mrs. Griffin and Superintendent Eakins.

Discussion:

  • Pending legislation on assessments
  • Concern with significant changes
  • Possibly excessive absenteeism with May 31, 2018, school end date
  • Mid-term exams prior to Winter Break
  • Thanksgiving Break shorter for 2019/2020 recommendation
  • Stakeholders:  students, parents, district PTA, CAC committee members, HSEF, principals and district staff representation
  • Absenteeism on Friday school start date a concern
  • Accommodating statutes
  • First semester remains the same for 2018/2019
  • Preferred date of committee to begin school – Friday, August 10, 2018
  • Communication to parents and community
  • How does Hurricane Days work?
  • Financial impact operationally to keep district offices open during Thanksgiving Break
  • Remove Good Friday verbiage, secular calendar
  • Approves of Friday start date, provides time to purchase school supplies
  • Due to testing, school calendar pushes end date past Memorial Day
  • Instructional minutes drives the calendar
  • Is Graduation calendar affected?
  • Principals have been engaged in process
  • Further conversation requested
  • Surveying teachers and families for feedback
  • Provide history of absenteeism dates
  • Fair Day/Festival Day controversy
  • Absenteeism data tracked for Good Friday
  • Mandate assessments begins May 1st
  • Financial impact $6/$7 million dollars for added dates to calendar
  • Honor students request for exams to be completed by Winter Break
  • Ramifications if we begin testing prior to May 1stLegal issue with State
  •  Approve only 2018/2019 student calendar recommendation

Motion by Mrs. Snively, second by Mrs. Valdes to pull item 12.02 for a separate vote.  Motion unanimously carried.

Motion by Mrs. Stuart, second by Mrs. Valdes, to amend and modify recommendation to approve 2018/2019 Student calendar only and remove Good Friday verbiage.  Motion carried with Mrs. Griffin and Mrs. Snively opposed.

6.05R2

Superintendent Eakins and Harrison Peters – Chief of Schools, Administration, highlighted the item at the request of Mrs. Stuart, Mrs. Gray, Vice Chair Shamburger, Mrs. Snively and Mrs. Griffin.  Mr. Peters introduced Earl Phalen – Chief Executive Officer, Phalen Leadership Academies.   

Comments made by Mrs. Stuart, Mrs. Gray, Mrs. Snively, Mrs. Griffin, Mrs. Valdes and Vice Chair Shamburger.

Discussion:

  • Proven results with high poverty urban student populations
  • FAQ’s available on HCPS website
  • Qualifications to provide service as an External Operator to improve student achievement
  • Price point for each school depending on enrollment
  • External Operator has broad authority per State requirement
  • Decision making authority on personnel and curriculum
  • Not a lot of detail provided in contract
  • Needs assessment with each school
  • Alternative Education Programs suspensions
  • Phalen Leadership Academies (PLA) must follow School Board Policies and procedures
  • State Board of Education must approve of contract
  • PLA will prorate charges if schools receive a "C” grade after July 1, 2018
  • Opt out 30 day notice
  • District VAM will be used to determine Highly Effective Teachers
  • Weekly Updates requested to be provided to Board members
  • Communication Plan updates requested to be provided to Board members
  • Teachers are Hillsborough County Public School employees
  • State requires grades to improve
  • We believe in the work being done at schools
  • Problematic timeline of school state grades released
  • No payments made to PLA prior to August
  • Needs assessments will be performed by PLA at no charge to district prior to July 1
  • Supplemental Academic Funds will be used
  • Students need stability
  • Schools entered into Turnaround Plan over a year ago and Public Charter School was not an option
  • Community did not approve of district managed charter school
  • School Board would not have oversight over schools as a Public Charter School
  • Can Mort be exempt?
  • State law does not allow to be exempt from differentiated accountability laws
  • State law does allow districts to apply for a year extension to improve grade
  • Engaged in conversation with Chancellor Hershel Lyons regarding extra year in current Turnaround Option for Mort Elementary
  • Cost over $2 million potentially
  • Not supportive of contract
  • Student discipline concern
  • Built in safeguards around procedures
  • Hearing Master has changed drastically
  • Hopeful schools receive a "C” or higher
  • Result from Senate Bill 7069
  • Contract came to Board due to cost
  • Exercising School Board power to call schools for emergency status option
  • Think proactively with next schools
  • Board does not have jurisdiction over day to day work of the district
  • PLA has more power than elected School Board
  • Schools have been low performing for long time
  • Rigor and Standards needed
  • Language in line with contracts vetted by the State
  • Documentation of best practices and lessons learned
  • Use knowledge for upcoming schools
  • PLA does not have proprietary software and curriculum
  • PLA will work hand in hand with our staff
  • Change management plan for each school requested
  • Progress Report of Turnaround Schools requested

Motion by Mrs. Snively, second by Mrs. Griffin, to pull item C 6.05R2 for a separate vote. Motion unanimously carried.

Motion by Mrs. Stuart, second by Mrs. Valdes, to approve the contract as it is written with Mort exempt until the Superintendent’s request for exemption from the Commissioner be considered. Motion unanimously carried.

 

 

School Board meeting recessed at 6:02 p.m.

 

Employee Input

  • Dana Cook
  • Anastasia Jensen
  • Merrill Connor
  • Daren Essig
  • Julie Fameree
  • Jonah Hartman
  • Aron Zions

School Board meeting reconvened at 6:23 p.m.

1.00 Office of Teaching and Learning (Deborah Cook) None

 

2.00 Educational Access, Opportunity, and Alternatives (Wynne A. Tye) None

 

3.00 Academic Support and Federal Programs (Tracye Brown) None 

 

4.00 Human Resources (Marie Whelan) 

 

4.01

Approve Personnel List #946 - Instructional Support

 

4.02

Approve Personnel List #1090 - Instructional

 

4.02a

Approve Administrative Appointments/Transfers effective March 26, 2018

  • Maria T. Mendoza – currently Assistant Principal for Student Affairs, Davidsen Middle School, to Assistant Principal for Student Affairs, Martinez Middle School
  • Raechel Schuerman – currently Assistant Principa for Student Affairs, Alonso High School, to Assistant Principal for Student Affairs, Davidsen Middle School
  • Henry C. Washington – currently Assistant Principal for Student Affairs, East Bay High School, to Assistant Principal for Student Affairs, Lennard High School
  • Barbara Hefley – currently Assistant Principal for Student Affairs, Middleton High School, to Assistant Principal for Student Affairs, Alonso High School

 

4.03

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

 

4.04

Approve Disciplinary Action - Instructional Support (If Any) withdrawn

 

4.05

Approve Disciplinary Action - Instructional (If Any) withdrawn

 

 

4.06

Approve Revised Job Descriptions for Officer, Procurement and Analyst, Procurement (Business Division)

 

5.00 Office of Leadership and Professional Development (Tricia McManus) None 

 

6.00 Business Services (Gretchen Saunders) 

 

6.01R1

Accept the Proposal Submitted by Phalen Leadership Academies - Request For Proposal (RFP) #17146-EST-IV External Operators for Turnaround Schools (Business Services Division)  (Revised Attachment) (Corrected date  - Page 1 of Attachment)

Gretchen Saunders – Chief Business Officer, Business Services, highlighted the item at the request of Vice Chair Shamburger and Mrs. Snively.

 

6.02

Accept the Highest Ranking Reply from Humana Medical Plan, Inc. - Invitation to Negotiate (ITN) #17144-DST-IV Group Health Plan Services ITN (Business Services Division)

Tracy Schatzberg – General Manager of Employee Benefits and Insurance and Corey Murphy – General Manager, Procurement Services, highlighted the item at the request of Mrs. Stuart and Mrs. Snively.

Comments made by Mrs. Stuart and Mrs. Snively.

 

6.03

Accept the Highest Ranking Proposals for Multiple Vendors - Request for Proposal (RFP) #17113(A)-DST-MO Special Programs & Services for Title 1 Part D for Supplemental Vendors (Business Services Division)

 

6.04

Approve the Agreement for Technical Services with Accelify Solutions, LLC (Business Services Division)

Gretchen Saunders – Chief Business Officer, Business Services, highlighted the item at the request of Vice Chair Shamburger and Mrs. Snively.

Comments made by Mrs. Gray and Mrs. Valdes.

Scrivener’s error in the Subject/Recommendations line on agenda item.  The word "Medicare” was used in the subject line, but should read "Medicaid”.

 

6.05R2

Accept the Proposal Submitted by Phalen Leadership Academies - Request For Proposal (RFP) #17146-EST-IV External Operators for Turnaround Schools (Business Services Division) moved up on agenda

 

 

6.06

Approve the Agreement for Technical Services with Keith Sturges, Indikus Evaluation & Planning, for the Evaluation of the District Instructional Leadership and Faculty Development (DIL) Grant Project (Office of Strategy Management)

 

 

6.07

Approve the Agreement for Technical Services with Alma Advisory Group, LLC (Alma) (Educational Leadership and Professional Development)

 

 

6.08

Accept the Highest Ranking Proposal from Bright House Networks, LLC, a.k.a. Spectrum Enterprise, a Subsidiary of Charter Communications Operating, LLC, for Request for Proposal (RFP) #18002-DST-IV: Wide Area Network (WAN) and Internet Services (Business Services Division)

Rick Laneau – General Manager, Information and Technology, highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Valdes.

 

7.00 Operations (Chris Farkas) 

 

7.01

Approve License Agreement Between the Florida Department of Transportation and the School Board of Hillsborough County, Florida for Improvement at the Corner of East Kennedy Boulevard and North Governor Street Adjacent to the Raymond O. Shelton School Administration Center to Perform Roadway Improvements

 

7.02

Approve the Piggyback of Agreement #R150505 Between Daikin Applied and National IPA for the Purchase and Installation of Replacement Cooling Towers at Freedom High School

 

7.03

Approve Award of Contract for Sunshades Over Playcourts/Playgrounds

 

8.00 Chief of Schools (Harrison Peters) 

 

8.01

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

 

8.02

Approve Waiver of Rental Fees

 

8.03

Approve the District Improvement and Assistance Plan (DIAP), all School Improvement Plans (SIPs), School Advisory Council (SAC) Composition Forms, and SIP Waivers for 2017-2018 withdrawn

 

9.00 Communications (Grayson Kamm) None 

 

10.00 Office of Diversity (Minerva Spanner-Morrow) None 

 

11.00 Outreach and School Improvement (Larry Sykes) None

 


 

12.00 Unclassified 

 

12.01

Approve Memorandum of Agreement to Participate in the Tampa Bay Area Regional Career Pathways Consortium (Workforce Connections)

Mike Ramsey – General Director, Career, Technical and Adult Education, highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Griffin, Mrs. Snively and Vice Chair Shamburger.

 

12.02

Approve the 2018/2019 and Tentative 2019/2020 Student Academic Calendar moved up on agenda

Motion by Mrs. Griffin, second by Mrs. Valdes, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

13.00 Information Items 

13.01

Monthly Financial Position Reports as of January 31, 2018 (Business Services Division) moved up on agenda


HEARINGS ON POLICIES OR BUSINESS (Section D) 

         None 


SUSPENDED AGENDA 

01

Suspended Agenda

Superintendent Eakins provided updates on the following items.

  • Gibson Consulting Group
  • Turnaround Schools Status Updates (provided by Mr. Peters)

SUPERINTENDENT COMMENTS (Section E) 

     Superintendent Eakins highlighted the following items.

  • Bold Beginnings (Start Strong, Finish Strong)
  • Student Government Association
  • Plant City High School Soccer Championship

Other Business and Board Comments

Comments by Mrs. Valdes, Mrs. Griffin, Mrs. Stuart, Mrs. Gray, Mrs. Snively, Vice Chair Shamburger and Chair Harris.

Motion by Mrs. Griffin, second by Chair Harris, that no persons who has a Level II Grievance be denied a Level III Hearing.  Motion withdrew by Mrs. Griffin.

Comments made by Mrs. Valdes, Mrs. Stuart, Mr. Porter, Mrs. Snively, Mrs. Griffin and Vice Chair Shamburger.

Adjournment – with no further business the meeting was adjourned at 8:39 p.m.  (Audio recording on file.) 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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