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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

901 E. Kennedy Boulevard, Tampa
Thursday, March 29, 2018

The School Board of Hillsborough County, Florida, met in Workshop Session Thursday, March 29, 2018, at 1 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn L. Gray, Sally Harris, Tamara P. Shamburger, Melissa Snively, and Susan Valdes present.  Chair Sally Harris presided.

Board Members absent from today’s workshop were:  April Griffin and Melissa Snively 

Others present:

Board Attorney – James Porter

District Attorney – Jeff Gibson

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Diversity – Minerva Spanner-Morrow

      Educational Leadership and Professional Development – Tricia McManus

      Government Relations – Connie Milito

      Human Resources – Marie Whelan

      Operations – Chris Farkas

      Outreach – Larry Sykes, Ed.D.

      Educational Access, Opportunity, and Alternatives – Wynne Tye

      Teaching and Learning – Debbie Cook

      Workforce Connections – Scott Brooks

Communications and Media Officer – Grayson Kamm

Media Outreach, Department Manager – Tanya Arja

Administrative Secretary (Recording) – Aida Farrell

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

Approximately 43 people were in the audience, including other school district personnel.

Chair Harris called the meeting to order at 1:01 p.m.

(1)   Impact and Implementation of Senate Bill 7026 from the 2018 Legislative Session

This workshop was held for staff to review the impacts and implementation of the major provisions contained in Senate Bill 7026, including school safety and training, safe school’s allocation, and mental health assistance allocation.

A Power Point Presentation was provided by Connie Milito - Chief Officer, Government Relations; Jason Pepe - Manager, Government Relations;  Kristin Davis – Department Manager, Government Relations;   Chief John Newman – Chief of Security and Emergency Management, Security Services; and Holly Saia – Director, Student Services Division; discussion included:  Coach Aaron Feis Guardian Program (School Marshal Program); Safety and Security Practices/Safe Schools Allocation; and Mental Health Allocation

Coach Aaron Feis Guardian Program (School Marshal Program) - Florida Statute 30.15

School Guardian Program
Implementation- under review
Impact- NA
Cost- NA

Hillsborough County Sheriff Office (HCSO) & Local Educational Agency (LEA) deployment at all school sites
Implementation- pending
Impact- HSCO and other LEA employee at school sites. Remove school security at schools.
Cost- 50% FTE at each site: Approx. $66,500/sites.
254 x $66,500 = $16,9 million

Chief Newman discussed this statute to include the implementation, impact, and cost to the district partnering with law enforcement agencies to establish or assign one or more safe‐school officers at each school within the district, by implementing any combination of the School Guardian Program, and/or the HCSO & LEA.

Safety and Security Practices - Florida Statute 1006.13

Alternative Placement & Juvenile Justice
Implementation- HCPS will continue to classify all threat transmittals as level 1 change of placements.
Impact- Adjustments to our student information system for multi-agency tracking purposes non-financial agreement with agency partners to ensure their active participation at Change of Placement Hearings.
Cost- Additional Full-time Equivalent (FTE) in various areas will be necessary to support the provision compliance and monitoring of services to ensure fidelity of services delivery

Mrs. Davis discussed this statute to include the district’s revision on the Code of Conduct by adopting a policy of zero tolerance for crime and victimization. Mr. Peters discussed how to implicate the Code of Conduct.

Safety and Security Practices - FloridaStatute 836.10

Student Watch Program
Implementation- Software designed and supported by Florida Department of Education (FLDOE) for students to report
Impact- Deliver and train at all school sites
Cost- None

Emergency Comm Platform
Implementation- Continue to implement HCPS
Impact- None
Cost- ReadyOp annual renewal: $6000.

School Safety Specialist
Implementation- Must create position for oversight, compliance, and reporting
Impact- FTE costs for development of this position and support personnel if necessary
Cost- Salary and benefits

Drills/Emergency Produces
Implementation- Build off existing emergency procedures
Impact- Creation of new emergency protocols, reporting tool, and checklist
Cost- None

Implementation- Florida Safe School Assessment Tool (FSSAT)
Impact- Already share with public safety and other government agencies
Cost- Paid by FLDOE 

Chief Newman discussed this statue to include the implementation, impact and cost to the district for the Student Watch Program, Emergency Communication Platform, School Safety Specialist, Emergency Produces and Planning.

Mental Health Allocation - FloridaStatute 1011.62

Mental Health Awareness Trainings
Implementation- Initial Mental Health First Aide Training (YMHFA) (8-hr training)
Refresher YMHFA Training Second Step Training (K-8)
Impact- Improve ability to identify signs of mental illness in students and how seek proper treatment
Cost- Purchase of updated training materials, cost of trainers, cost of training, and certification cost if additional trainers are needed

Student Services Staff
Implementation- Hire additional staff to increase site support
Impact- Additional time to work with students regarding mental health concerns. Additional staff to provide in-depth data analysis
Cost- Based on salaries

Expand Partnerships with External Mental Health Agencies
Implementation- Contract with outside agencies to support staff with therapy and intervention
Impact- More students would have the opportunity to receive mental health counseling
Cost- Contracts would be negotiated

Threat Assessment Team
Implementation- Redefine and add personnel to the existing team.
Impact- Every site will have a working team
Cost- No cost

Sandy Hook Promise
Implementation- Establish clubs at each site to foster connectedness and reduce social isolation
Impact- Identify and connect with at risk students
Cost- No cost

Holly Saia discussed this statue to includeestablishing and/or expanding school‐based mental health care by mental health awareness training, student services staffing, expand partnerships with external mental health agencies, threat assessment teams, and the Sandy Hook Promise.

There was general discussion to include:

  • Best way to implement these statutes in every school in our district, but still try to come close to budget.
  • Unfunded mandate due to Bill 7026 being a reoccurring issue each year and the funds not reoccurring.
  • Results the new mandate will have on the Code of Conduct.
  • Implement this law to make teachers and students at ease.
  • Educating parents to the new mandate.
  • Follow-up with the referrals of our mental health.

(2)   Transition to K-8 Grade Configuration at Three Elementary Schools (Chief of Schools)

This workshop was held to discuss three elementary schools that will begin transitioning to a K-8 grade configuration in the 2018/2019 school year.  Lutz Elementary, Maniscalco Elementary, and Pizzo Elementary are targeted for this transition.  Each school will offer 6th grade courses in 2018/2019, add 7th grade in 2019/2020, and add 8th grade in 2020/2021.

Dr. Anna Brown and Mr. Matt Romano presented a Power Point Presentation discussion included:

Reasons for the K-8 Grade Configuration

  • Innovative thinking
  • Parent interest in K-8 model
  • Familiarity
  • Geographic location
  • Repurposing existing infrastructure

Dr. Brown’s discussion included reasons for the K-8 Grade configuration. Today’s families are asking us to think differently about how we offer educational opportunities to their children.  We are responding with a model that allows for choice between a variety of options within the local community of learners. Parents in both the Lutz and University communities are responding favorably to this new choice option.

Sample of the Middle School Day

  • Students here will experience a day very similar to the other K-8s in our district.
  • 4-5 core instruction classes (Language Arts, Math, Science, Social Studies, and Reading)
  • Elective course
  • PE
  • Intramural sports offerings in year 1 and 2
  • Extramural teams in year 3
  • After-school enrichment offerings
  • All related student services staff will support these schools

Current enrollment in our K-8 schools             Applications received for new K-8 models       

Rampello 6th - 110                                                          Lutz 6th - 81

Roland Park 6th - 106                                                     Maniscalco 6th - 81

Sulphur Springs 6th -70                                                  Pizzo 6th - 98

Tinker 6th - 65

Mr. Romano discussed applications received just in the first choice window (with limited advertising), they are right in line with existing enrollment numbers at our other K-8s. We expect to fill more seats during the second window in April.

Maintaining Fiscal Responsibility

  • We are dedicated to serving the students who enroll at these sites and meeting their unique needs.
  • Teaching units are allocated based on the number of students enrolled, so we maintain a fiscal balance by providing teachers for the students who are there.
  • There are additional costs for these teachers.  Students enrolled in HCPS schools generate the funding for the teacher and when class size ratios are maintained, the unit is located where the student is enrolled.  This is a cost neutral placement of units at these sites.
  • The same is true for all other units
  • Transportation has not been guaranteed for families choosing seats in grades 6, 7, and 8.  For some families (those who live within the elementary boundary and qualify for busing) will be offered opportunities to ride the bus on a space available basis.
  •  There are known costs associated with extramural sports.  Athletics will work with these sites to plan accordingly for the average cost of 15K per school.

There was general discussion to include:

  • Financial burden the K-8 Grade Configuration may have on the district.
  • 5-year financial plan on the K-8 Grade Configuration
  • Sample schedule for students and teachers
  • Length of K-8 Grade Configuration Project

With no further discussion, the workshop adjourned at 3:03 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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