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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Wednesday, August 1, 2018

The School Board of Hillsborough County, Florida, met in regular session Wednesday, August 1, 2018, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn Gray, April Griffin, Sally Harris, Tamara Shamburger, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Sally Harris presided.

Others present:

Board Attorney:  James Porter

District Attorney:  Jeff Gibson

Deputy Superintendent, Instructional:  Van Ayres

Deputy Superintendent, Operations:  Christopher Farkas

Assistant Superintendents/Division Chiefs:

        Academic Support and Federal Programs:  Tracye Brown

        Business Services:  Gretchen Saunders

        Communication & Media Officer:  Grayson Kamm

        Diversity:  Minerva Spanner-Morrow

        Governmental Relations: Connie Milito

        Human Resources:  Marie Whelan

        Leadership, Professional Development & Turnaround Schools: Tricia McManus

        Teaching and Learning:  Deborah Cook

Department Manager, Media:  Tanya Arja

Superintendent’s Secretary (Recording):  Lori Woods

News Media Representatives:

        Tampa Bay Times:  Marlene Sokol

        Bay News 9

Approximately 145 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3:03 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Shamburger leading in the Pledge of Allegiance. 

Withdrawn Items:  C 4.05, C 5.01, C 7.07

Adoption of the Agenda:  Motion by Mrs. Stuart, second by Mrs. Valdes, to adopt the agenda. Motion unanimously carried.

Board – Roll Call:  Chair Harris declared a quorum with all Board Members present. 

Approval of Minutes: 

Motion by Mrs. Stuart, second by Mrs. Gray, to approve the following minutes:

July 17, 2018 – School Board Meeting

Motion unanimously carried.

Board Guidelines:  Vice Chair Shamburger read the guidelines into the record.

Recommendations and Reports of Superintendent Requiring Board Approval:

Motion by Mrs. Valdes, second by Mrs. Gray, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  C 4.04, C 4.07, C 4.08, C 4.09, C 4.10R, C 4.11, C 4.12, C 6.01, C 6.04, C 6.05, C 6.08, C 6.09, C 6.10, C 6.13, C 6.14, C 6.15, C 6.16, C 7.02, C 7.12, C 7.13, C 10.02

Information Items:  C 11.02, C 11.03, D 01

Motion unanimously carried.

Recognitions and Proclamations: (Section A)

01

Recognition of Hillsborough County Public Schools and MacDill Air Force Base (MAFB) Awarded the 2018 Pete Taylor Partnership of Excellence Award (Deputy Superintendent) moved up on agenda

Kim Sukach, District Military Liaison and Communications Specialist, highlighted the item.  Superintendent Eakins recognized the following individuals for their partnership with HCPS.

  • Colonel Edward Phillips – Commander 6th Mission Support Group
  • Fred Fallman – Deputy Director, 6th Mission Support Group
  • Nelly Richards – School Liaison Officer
  • Venetia Waters – Exceptional Family Readiness Coordinator Support Specialist
  • Terry Montrose – Community Affairs, MAFB
  • Robert Bhoolai – Principal, Robinson High School
  • Pete Megara – Principal, Monroe Middle School

11.02

Audit Report of the District’s Self-Insurance Program (Auditing Services Department) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

11.03

Audit Summary Report of the Auditor General’s Full Time Equivalency (FTE) Audit (Auditing Services Department) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Snively. 

Comments made by Mrs. Gray.

Suspended Agenda:  moved up on agenda

01

Suspended Agenda

Superintendent Jeff Eakins highlighted the following:

#7: Update on Turnaround Schools and Achievement Schools

  • External operator
  • Vacancy data
  • Back to School Bash

#9: Update on Senate Bill 7026

  • Training
  • Mental Health Plan

Comments made by Mrs. Stuart and Mrs. Valdes.

Superintendent Comments: moved up on agenda

 

Superintendent Eakins made brief comments on the following:

  • President Trump’s Visit
  • Back to School Bash
  • Back to School Breakfast’s
  • Bell Times
  • Tax Free Holiday

Administrative Appointments: (Section B) - None

Speakers to Agenda Items:

Vice Chair Shamburger read the guidelines for public comments.

Speaker

Item No.

Josephine Amato

C 4.03, C 4.11, C 6.07, C 6.08, C 10.02, Audience Comments

Mark Klutho

C 4.09, C 4.10R, C 4.11, C 4.12, C 6.09, C 6.13, C 6.14, C 6.15, C 7.09, D01 Audience Comments

Pat Hall

C 6.13, C 6.14, C 6.14, Audience Comments

Claudia Hughes

C 6.16

Dr. Mel Jurado

Audience Comments

Lynn Norman-Teck

Audience Comments

(Section C)

10.02

Approve the Mental Health Plan for the Use of the Mental Health Assistance Allocation moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Stuart.

Comments made by Mrs. Stuart and Mrs. Valdes.

Motion by Mrs. Stuart, second by Mrs. Valdes, to pull item C 10.02 from the consent agenda for a separate vote.  Motion carried unanimously.

Motion by Mrs. Stuart, second by Mrs. Valdes, to Approve the Mental Health Plan for the Use of the Mental Health Assistance Allocation.  Motion carried unanimously.

DISCUSSION:

  • Students required to disclose if they have had mental health care in the past
  • How do we abide by the HIPAA/FERPA regulations?
  • Workshop considered
  • Have we collaborated with County Officials for assistance?
  • What makes a Charter School eligible?  They are a public school
  • Were job descriptions required in the plan?
  • Were job descriptions approved today?
  • Would suggest to add to Suspended Agenda
  • Recommends bus drivers and teachers to receive trauma training
  • Process clean/fair to identify providers
  • How will you communicate this plan to stakeholders?
  • Do we have any indication that this plan will be supported by the Legislature next year?
  • Superintendent concerns regarding funding
  • Provide a plan if legislature does not fund district next year
  • Grant funded job positions 

Motion by Mrs. Griffin, second by Mrs. Snively, to add Updates on the Mental Health Plan for the Use of the Mental Health Assistance Allocation on the Suspended Agenda.  Motion carried unanimously.

Comments made by Mrs. Griffin, Mrs. Gray, Mrs. Stuart, Mrs. Snively, Mrs. Griffin

1.00 Office of Teaching and Learning: (Deborah Cook) - None

 

 

2.00 Leadership, Professional Development and School Transformation: (Tricia McManus) - None

 

 

3.00 Academic Support and Federal Programs Division: (Tracye Brown) - None

 

 

4.00 Human Resources Division: (Marie Whelan)

4.01

Approve Personnel List #953 - Instructional Support

4.02

Approve Personnel List #1098 - Instructional

4.02a

Approve Administrative Appointments/Transfers effective August 6, 2018

Superintendent Eakins recognized the new Assistant Principals.

  • Lizanne Ippolito – currently District Resource Teacher, Professional Development, to Assistant Principal, Erwin Technical College
  • Nasia Clark-Williams – currently Teacher, King High School, to Assistant Principal for Student Affairs, Wharton High School
  • Shannon Jackson – currently Reading Coach, Tampa Bay Technical High School, to Assistant Principal for Student Affairs, Brandon High School
  • Mia Dellanini – currently Assistant Principal, Pasco County, to Assistant Principal for Student Affairs, Hillsborough High School
  • Monteesia Allen-Robinson – currently Teacher, Young Middle Magnet School, to Assistant Principal for Student Affairs, Buchanan Middle School
  • Kim Martell – currently Resource Teacher, Robles Elementary School, to Assistant Principal for Elementary Instruction, Robles Elementary School
  • Dr. Carmen Harris – currently Resource Teacher, Sheehy Elementary School, to Assistant Principal for Elementary Instruction, Robles Elementary School
  • Carla Nolan – currently Teacher, B.T. Washington Elementary School, to Assistant Principal for Elementary Instruction, Oak Park Elementary School
  • Jennifer Dames – currently Resource Teacher, Graham Elementary School, to Assistant Principal for Elementary Instruction, Foster Elementary School
  • Ronald Thompson II – currently Assistant Principal for Student Affairs, Monroe Middle School, to Assistant Principal for Student Affairs, Brandon High School
  • Emily Tirelli – currently Assistant Principal for Elementary Instruction, Potter Elementary School, to Assistant Principal for Elementary Instruction, Brooker Elementary School
  • Gabriel Naspinski – currently Assistant Principal for Student Affairs, Hillsborough High School, to Assistant Principal for Student Affairs, Tampa Bay High School
  • Darren Aguero – currently Assistant Principal for Student Affairs, Williams Middle Magnet School, to Assistant Principal for Student Affairs, Tomlin Middle School

4.03

Approve Teachers Considered Out of Field - Subject Area and English Language Learners:
None Presented for the Period of June 18, 2018 Through July 8, 2018

4.04

Approve Disciplinary Action - Instructional Support

Comments made by Mrs. Valdes.

4.05

Approve Disciplinary Action - Instructional (If Any) withdrawn

4.06R

Approve Disciplinary Action - Performance/Certification revised

4.07

Approve Revised Job Descriptions for School Bookkeeper 1, School Bookkeeper 2, and Elementary Secretary IV (Business Division)

Comments made by Mrs. Valdes.

4.08

Approve New Job Descriptions for Instructional Positions

Comments made by Mrs. Valdes.

4.09

Approve the New Job Description for Analyst 1, Compliance, Charter Office (Charter Schools Office)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Valdes.

4.10R

Approve Salary Recommendation for Non-Represented/Professional Technical Employees, Non-Represented Salary Schedule, Professional Salary Schedule, and Salary Recommendation for Administrators (revised)

Superintendent Eakins highlighted the item at the request of Mrs. Gray, Mrs. Stuart and Mrs. Snively.  The Superintendent recognized the following individuals.

  • Ray Bonti – Executive Director, HASA
  • Ken Hart – President, HASA
  • Jason Pepe – Past President, HASA

Comments made by Mrs. Valdes, Mrs. Stuart and Chair Harris.

Motion by Mrs. Stuart, second by Mrs. Snively, to pull item C 4.10R, for a separate vote.  Motion carried with Mrs. Griffin and Vice Chair Shamburger away from the dais.

Motion by Mrs. Stuart, second by Mrs. Valdes, to Approve Salary Recommendation for Non-Represented/Professional Technical Employees, Non-Represented Salary Schedule, Professional Salary Schedule, and Salary Recommendation for AdministratorsMotion carried with Mrs. Griffin and Vice Chair Shamburger away from the dais.

4.11

Approve the New Job Descriptions for Assistant Manager, Sponsorships; Creative Lead; and Program Manager, Citizen Information Center (Communications Office)

Superintendent Eakins highlighted the item at the request of Mrs. Stuart and Mrs. Snively.

4.12

Approve the Revised Job Description for Chief, School Security and Emergency Management (Operations)

Superintendent Eakins highlighted the item at the request of Mrs. Stuart and Mrs. Snively.

Comments made by Chair Harris, Mrs. Snively and Superintendent Eakins.


5.00 Chief of Schools: (Harrison Peters)

5.01

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips withdrawn

5.02

Approve Waiver of Rental Fees


6.00 Business Services: (Gretchen Saunders)

6.01

Approve the Regional Partner Affiliate Agreement with the Alliance for Young Artists & Writers, Inc., for the 2018/2019 School Year (Office of Teaching and Learning)

Comments made by Mrs. Gray and Chair Harris.

6.02

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #18037-MST Communications & Electronics, Refurbished Telephone and Intercom Parts (Business Services Division)

6.03

Accept the Piggyback of the Agreement Between Orange County Public Schools and DeMoulin Brothers & Company - Request for Proposal (RFP) #1609224 Marching Band Uniforms (Business Services Division)

6.04

Accept the Lowest Responsive, Responsible Bid from American Portable Air - Invitation to Bid (ITB) #18033-MST Heating Ventilation Air Conditioners (HVAC) Spot Coolers (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

6.05

Accept the Highest Ranking Proposal from Trigg, Catlett & Associates, Inc. - Invitation to Negotiate (ITN) #18057-MST-IV Real Estate Appraisal Services (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

6.06

Accept the Lowest Responsive, Responsible Bid from Silicon Mountain Memory – Invitation to Bid (ITB) #18026-DST-VT Random Access Memory (RAM) Chips (Business Services Division)

6.07

Accept the Highest Ranking Proposal from MealViewer - Invitation to Negotiate (ITN) #18051-DST-IV Mobile and On-Line Software Viewer Program for School Menus (Business Services Division)

6.08

School Internal Accounts Activity Funds Audit Report for Fiscal Year 2016/2017 (Auditing Services Department)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Chair Harris.

6.09

Approve the Agreement for Technical Services with Education Analytics, Inc., to Explore and Enhance Hiring, Developing, and Retaining Highly Effective Educators (Human Resources Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Valdes.

6.10

Approve the Memorandum of Agreement (MOA) Between The School Board of Hillsborough County, Florida (HCPS) and Tampa Metropolitan Area YMCA Success After School (YMCA) for the Implementation and Operation of Before School and After School Programs (Academic Support and Federal Programs Division)

Comments made by Mrs. Gray and Mrs. Stuart.

6.11

Approve the Memorandum of Agreement with After-School All-Stars, Inc., to Provide Before and After School Programs at Memorial Middle School (Academic Support and Federal Programs Division)

6.12

Accept the Piggyback of the State of Florida Alternate Contract Source Number 43211500-WSCA-15-ACS - Computer Equipment, Peripherals and Services for Hewlett-Packard (HP) Hardware Maintenance (Business Services Division)

6.13

Approve the Contract Renewal for Focus Academy (Charter Schools)

Superintendent Eakins highlighted the item at the request of Chair Harris.

Motion by Mrs. Gray, second by Mrs. Snively, to pull items C 6.13, C 6.14 and C 6.15 for a separate vote.  Motion carried with Mrs. Stuart and Mrs. Griffin opposed.

Motion by Mrs. Stuart, second by Mrs. Valdes, to Approve the Contract Renewal for Focus AcademyMotion carried unanimously.

6.14

Approve the Termination of Contract with Town and Country High School (Charter Schools)

Superintendent Eakins highlighted the item at the request of Chair Harris.

Motion by Mrs. Stuart, second by Mrs. Valdes, to Approve the Termination of Contract with Town and Country High School.  Motion carried unanimously.

Comments made by Mrs. Gray and Mrs. Valdes.

School Board Meeting recessed at 5:10 p.m.

Public Hearing convened at 5:10 p.m.

Hearings on Policies and/or Business Items:

01

First Public Hearing on the Millage Rates and Tentative Budget for the 2018/2019 Fiscal Year (Business Services Division)

Gretchen Saunders, Chief Business Officer, highlighted the item.

Motion by Mrs. Valdes, second by Mrs. Gray, to adopt the Fiscal Year 2018-2019 tentative millage rates as presented.  Motion carried unanimously.

Public Comment:  Josephine Amato, Mark Klutho, Susan Davis, Carolyn Collins

Comments made by Mrs. Stuart, Mrs. Snively, Superintendent Eakins, Mrs. Gray and Mrs. Valdes.

Motion by Mrs. Valdes, second by Mrs. Gray, to adopt the Fiscal Year 2018-2019 tentative budget in the amount of $3,012,285,120.89. Motion carried unanimously.

Comments made by Mrs. Snively and Superintendent Eakins

Motion by Mrs. Valdes, second by Mrs. Gray, to approve the Resolutions Adopting the Tentative Millage Rates and Tentative Budget.  Motion carried unanimously.

Motion by Mrs. Valdes, second by Mrs. Griffin, to approve the Procedures for the Expenditure of Lottery Funds as presented.  Motion carried unanimously.

Motion by Mrs. Valdes, second by Mrs. Gray, to authorize staff to perform all tasks necessary to ensure compliance with the Truth in Millage (TRIM) requirements of Chapter 200, Florida Statutes as presented. Motion carried unanimously.

 

 

Public Hearing adjourned at 6:06 p.m.

School Board Meeting reconvened at 6:06 p.m.

6.15

Approve the Contract Renewal for Legacy Preparatory Academy (Charter Schools)

Superintendent Eakins highlighted the item at the request of Chair Harris.

Motion by Mrs. Stuart, second by Mrs. Valdes, to Approve the Contract Renewal for Legacy Preparatory Academy.  Motion carried with Mrs. Gray opposed.

Comments made by Mrs. Gray, Mrs. Valdes, Vice Chair Shamburger, Mr. Porter, Superintendent Eakins, Mrs. Snively, Mrs. Stuart and Mrs. Griffin.

Motion by Mrs. Gray, second by Mrs. Snively, to gain knowledge of the Charter School Application process. Motion failed with Mrs. Valdes, Mrs. Griffin, Mrs. Stuart, Chair Harris and Vice Chair Shamburger opposed.

6.16

Accept the Piggyback of the National Joint Powers Alliance (NJPA) Cooperative Agreement Between Lodi, CA Unified School District and Staples Contract & Commercial, Inc. (Staples) - Contract #010615-SCC, Office, School, and Other Workplace-related Supplies and Services (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Motion by Mrs. Valdes, second by Mrs. Griffin, to pull item C 6.16 for a separate vote.  Motion carried unanimously.

Motion by Mrs. Valdes, second Mrs. Griffin, to Accept the Piggyback of the National Joint Powers Alliance (NJPA) Cooperative Agreement Between Lodi, CA Unified School District and Staples Contract & Commercial, Inc. (Staples) - Contract #010615-SCC, Office, School, and Other Workplace-related Supplies and Services.  Motion carried unanimously.

DISCUSSION:

  • Suggest Lobbyist to forward concerns/questions to Gretchen Saunders, Chief Business Officer
  • How much does the contract pricing save our district? approximately $650,000
  • Largest contributor to Co-Op proposed through Office Depot
  • Why was contract pulled in January?
  • If approved in January, district would have savings of approximately $363,000
  • Would like to have open choice of multiple vendor options
  • Better processes needed for Board to make timely decisions

Comments made by Mrs. Gray, Mrs. Valdes, Chair Harris, Mrs. Stuart, Mrs. Snively, Mr. Porter, Vice Chair Shamburger and Mrs. Griffin.

qu

Approve the Annual Support Renewal for Viewpoint Software from Central Minnesota Educational Research and Development Council (Business Services Division)

7.00 Operations: (Chris Farkas)

7.01

Approve the Contract Between East Tampa Academy (Formerly Early Childhood Learning Center) and the School Board of Hillsborough County, Florida to Provide Meals to Students Under the National School Breakfast and Lunch Program

7.02

Approve the Contract Between Focus Academy and the School Board of Hillsborough County, Florida to Provide Meals to Students on an As-Needed Basis

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

7.03

Approve the Contract Between BridgePrep Academy of Tampa and the School Board of Hillsborough County, Florida to Provide Meals to Students Under the National School Breakfast and Lunch Program

7.04

Approve the Contract Between BridgePrep Academy of Riverview and the School Board of Hillsborough County, Florida to Provide Meals to Students Under the National School Breakfast and Lunch Program

7.05

Approve the Contract Between Plato Academy Charter School and the School Board of Hillsborough County, Florida to Provide Meals to Students Under the National School Breakfast and Lunch Program

7.06

Approve the Contract Between Sports Leadership & Management Charter School (SLAM) and the School Board of Hillsborough County, Florida to Provide Meals to Students Under the National School Breakfast and Lunch Program

7.07

Approve the Contract Between AMI Kids, Tampa and the School Board of Hillsborough County, Florida to Provide Meals to Students Under the National School Breakfast and Lunch Program  withdrawn

7.08

Approve the Contract Between Florida Autism Academy of Excellence and the School Board of Hillsborough County, Florida to Provide Meals to Students Under the National School Breakfast and Lunch Program

7.09

Approve Acceptance of Project for the Purchase and Installation of Replacement Cooling Towers at Freedom High/Liberty Middle Schools

7.10

Approve Grant of License Agreement and Fee Reimbursement Agreement Between the School Board of Hillsborough County, Florida and the Southwest Florida Water Management District at Nine School Sites for Well Monitoring

7.11

Approve Lease Renewal with McDill Columbus Corporation for Classroom Space for Career Recruitment and Instruction in Basic English (CARIBE) Program for the 2018/2019 Term

7.12

Approve the Purchase and Sale Agreement for 2.5 +/- Acres Located on County Road 672/Balm Road, Balm Florida for High School "TTT" in South Hillsborough County

Superintendent Eakins highlighted the item at the request of Chair Harris and Mrs. Snively.

7.13

Approve Temporary Construction Easement Between the School Board of Hillsborough County and the Hillsborough County Board of County Commissioners for a Proposed Monument Sign at Muller Elementary School, Bowers Whitley Career Center and the University Area Community Partnership Library

Comments made by Mrs. Gray.


8.00 Communications: (Grayson Kamm) - None


9.00 Office of Diversity: (Minerva Spanner-Morrow) - None

 

 

10.00 Unclassified: - None

10.01

Approve Revised August 2018 School Board Meeting Date

10.02

Approve the Mental Health Plan for the Use of the Mental Health Assistance Allocation moved up on agenda

11.00 Information Items: - None

11.01

School Activity Requests Approved April 1, 2018 - June 30, 2018 (Business Services Division)

11.02

Audit Report of the District’s Self-Insurance Program (Auditing Services Department) moved up on agenda

11.03

Audit Summary Report of the Auditor General’s Full Time Equivalency (FTE) Audit (Auditing Services Department) moved up on agenda

12.00 Board Committee Minutes:

12.01

School Board Committee Minutes: Legislative Committee Meeting - June 7, 2018 (Government Relations)

Motion by Vice Chair Shamburger, second by Mrs. Snively, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

Superintendent Comments: moved up on agenda

Suspended Agenda: moved up on agenda

Other Business and Board Comments:

Comments by Mrs. Gray, Mrs. Valdes, Mrs. Stuart, Mrs. Snively, Vice Chair Shamburger and Chair Harris.

Adjournment: – with no further business the meeting was adjourned at 7:47 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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