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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, August 14, 2018

The School Board of Hillsborough County, Florida, met in regular session Tuesday, August 14, 2018, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn Gray, April Griffin, Sally Harris, Tamara Shamburger, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Sally Harris presided.

Others present:

Board Attorney:  James Porter

District Attorney:  Jeff Gibson

Deputy Superintendent, Instructional:  Van Ayres

Deputy Superintendent, Operations:  Christopher Farkas

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs:  Tracye Brown

      Business Services:  Gretchen Saunders

      Communication & Media Officer:  Grayson Kamm

      Diversity:  Minerva Spanner-Morrow

      Governmental Relations: Connie Milito – absent (Jason Pepe)

      Human Resources:  Marie Whelan

      Leadership, Professional Development & Turnaround Schools: Tricia McManus

      Teaching and Learning:  Deborah Cook

Department Manager, Media:  Tanya Arja

Superintendent’s Secretary (Recording):  Lori Woods

News Media Representatives:

      Tampa Bay Times:  Marlene Sokol

      Channel 10

Approximately 130 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3:03 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Shamburger leading in the Pledge of Allegiance. 

Withdrawn Items: C 4.04, C 5.01, C 6.02, C 6.10

Adoption of the Agenda:

Motion by Mrs. Stuart, second by Mrs. Valdes, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Harris declared a quorum with all Board Members present. 

Approval of Minutes:

Motion by Mrs. Stuart, second by Mrs. Gray, to approve the following minutes:

April 19, 2018 – Termination Hearing

August 1, 2018 – School Board Meeting

August 2, 2018 – Continuation of April 19, 2018 Termination Hearing

Motion unanimously carried.

Board Guidelines:

Vice Chair Shamburger read the guidelines into the record.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Stuart, second by Mrs. Snively, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  C 4.02, C 5.03, C 6.01, C 6.04, C 6.05, C 6.06, C 6.07, C 6.13, C 7.01, C 7.03, C 7.04, C 7.06

Information Items:  C 11.01, C 11.02, C 11.03

Motion unanimously carried.

(Section C)

11.01

District Staff and Community Organizations Work Collaboratively to Provide Successful Transitions for Families Displaced by Hurricane Maria (Chief of Schools) moved up on agenda

MaryLou Whaley – Director, Community Engagement & Philanthropy, highlighted the item at the request of Mrs. Snively, Mrs. Gray and Chair Harris.  Mrs. Whaley introduced Araseli Martinez-Pena – Coordinator, Hispanic Multicultural.  Mrs. Martinez-Pena recognized the following Hillsborough County Public School parent and student.

  • Monica Rotgers - parent
  • Bryan Rotgers Valera – Strawberry Crest High School student

Comments made by Mrs. Gray, Vice Chair Shamburger and Mrs. Valdes.

11.02

Hillsborough County Public Schools Acknowledges the Partnership with the Children’s Board of Hillsborough County and the Investments in Programs and Services Available to our Families (Chief of Schools) moved up on agenda

MaryLou Whaley – Director, Community Engagement & Philanthropy, highlighted the item at the request of Mrs. Snively and Chair Harris.  Mrs. Whaley recognized Maria Negron – Director of Programs, Children’s Board.

Suspended Agenda

01

Suspended Agenda moved up on agenda

Superintendent Jeff Eakins highlighted the following:

·         Achievement Schools

Superintendent Comments - moved up on agenda

 

Superintendent Eakins made brief comments on the following:

  • Air Conditioning
  • Security
  • Woodson PreK-8
  • Million Father March – Broward Elementary
  • Morgan Allen – MacFarlane Park Elementary
  • Department of Health Press Release
  • Voluntary Water Testing

Motion by Mrs. Gray, second by Mrs. Stuart, to add to the Suspended Agenda Updates on Lead Water testing.  Friendly Amendment made by Mrs. Snively to add Radon testing. Motion carried unanimously. 

Comments made by Chair Harris, Mrs. Gray, Mrs. Stuart, Mrs. Valdes, Vice Chair Shamburger Mrs. Snively and Mrs. Griffin.

Discussion:

·         What other testing should we perform?

·         Suspended Agenda can be amended to add items at needed

·         District Lead levels below EPA standards accepted

·         Schools should be notified when testing begins

·         Schools should be notified of results

·         School Board members should receive communications of testing/results in advance

  • What definitive guidelines require a Press Release?
  • District perform testing above what is required
  • Advocate for students/families
  • Communications:  Analysis, Planning, Implementation
  • Cost of testing requested
  • Timeline & Action plan requested
  • What are the Public Records request concerns from community?
  • Summary of levels found requested

11.03

Girls Empowered Mentally for Success, Inc. (GEMS) Designs a Social Enterprise Summer Internship Program Where Students Apply Science, Technology, Engineering and Mathematics (STEM) and Business Concepts to the Candle Chemist Project (Chief of Schools) moved up on agenda

MaryLou Whaley – Director, Community Engagement & Philanthropy, introduced Crystal Bailes – Executive Director, Phya Williams – Tampa Bay Technical High School senior and Xayshia October – Freedom High School graduate.  Mrs. Bailes highlighted the item at the request of Mrs. Snively, Mrs. Gray and Chair Harris. 

Comments made by Chair Harris.

Speakers to Agenda Items:

Vice Chair Shamburger read the guidelines for public comments.

Speaker

Item No.

Jason Ferger

Audience Comments

Kim Herremans

Audience Comments



Comments made by Mrs. Griffin, Mrs. Gray and Mrs. Valdes.

 

 

Recognitions and Proclamations (Section A) - None

Administrative Appointments (Section B) – None 

6.06

Approve the Memorandum of Understanding with the Bucs Care Foundation to Implement Multiple Educational Programs and Supplemental Extracurricular Activities Provided by the Tampa Bay Buccaneers (Chief of Schools) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Gray, Vice Chair Shamburger and Chair Harris.  Mr. Eakins recognized and thanked the following individuals for their partnership with HCPS. 

  • Atul Khosla (AK) – Chief Corporate Development and Brand Officer
  • Meredith Scerba – Director of Community & Public Relations, Tampa Bay Buccaneers
  • Amy Taylor – Vice President of Group Sales, Tampa Bay Buccaneers

Comments made by Mrs. Gray, Mrs. Stuart

Motion by Mrs. Stuart, second by Vice Chair Shamburger, to pull item C 6.06 for a separate vote.  Motion carried with Mrs. Valdes away from dais.

Motion by Mrs. Stuart, second by Vice Chair Shamburger, to Approve the Memorandum of Understanding with the Bucs Care Foundation to Implement Multiple Educational Programs and Supplemental Extracurricular Activities Provided by the Tampa Bay Buccaneers.  Motion carried unanimously.


1.00 Office of Teaching and Learning (Deborah Cook) – None

 

 

2.00 Leadership, Professional Development and School Transformation (Tricia McManus) – None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown) – None

 

 

4.00 Human Resources Division (Marie Whelan (Interim)

4.01

Approve Personnel List #954 - Instructional Support 

4.02

Approve Personnel List #1099 – Instructional

Superintendent Eakins highlighted the item at the request of Mrs. Gray.

Comments made by Mrs. Gray.

4.02aR

Approve Administrative Appointments/Transfers effective August 27, 2018

  • Brian Hoover – currently Assistant Principal for Curriculum, Robinson High School, to Assistant Principal for Curriculum, Spoto High School
  • Dietrick Ramos – currently Reading Teacher, Blake High School, to Assistant Principal for Student Affairs, Spoto High School
  • Michele Alvarez-Hardin – currently Assistant Principal for Student Affairs, Burnette Middle School, to Assistant Principal for Student Affairs, Dowdell Middle Magnet School
  • Stacey Schlarbaum – currently Assistant Principal for Student Affairs, Dowdell Middle Magnet, to Assistant Principal for Student Affairs, Burnett Middle School
  • Dr. Elizabeth Chiles – currently Assistant Principal for John Hopkins Middle School (Pinellas County), to Assistant Principal for Student Affairs, Monroe Middle School
  • David Okegbola – currently Assistant Principal for Student Affairs, Turkey Creek Middle School, to Assistant Principal for Student Affairs, Williams Middle Magnet School
  • Mary Rebecca Edgar – currently Reading Coach, Cypress Creek Elementary, to Assistant Principal for Elementary Instruction, Cypress Creek Elementary

4.03

Approve Teachers Considered Out of Field - Subject Area and English Language Learners:  None Presented for the Period of July 9, 2018 Through July 22, 2018

4.04

Approve Disciplinary Action - Instructional Support (If Any)

4.05

Approve Disciplinary Action - Instructional

4.06

Approve Florida Retirement System (FRS) Reclassification of the Deputy Superintendent for Operations


5.00 Chief of Schools (Harrison Peters)

5.01

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips  Withdrawn

5.02R

Approve Waiver of Rental Fees

5.03

Approve Graduation Dates for the 2018/2019 School Year

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Vice Chair Shamburger.


6.00 Business Services (Gretchen Saunders)

6.01

Approve Amendment 1 to the Agreement with Gaetz Aerospace Institute, Embry-Riddle Aeronautical University (ERAU) to Continue and Expand Aerospace-Related Dual-Enrollment Courses (Workforce Connections)

Superintendent Eakins highlighted the item at the request of Mrs. Gray.

Comments made by Mrs. Gray.

6.02

Approve the Agreements with Officials' Organizations for 2018/2019 Athletic Contests (Athletics) Withdrawn

6.03

Approve the Interagency Agreement with the Florida Department of Education (FLDOE), and if Approved, Accept Funds for Expert Reviews of Multiple Standardized Assessments for Students with Visual Impairments for 2018/2019, 2019/2020, and 2020/2021 (Academic Support and Federal Programs)

6.04

Approve Amendment #002 to Contract #LC937 2015/2020 with the Florida Department of Children and Families (DCF) Child Care Training Coordination Contract (Workforce Connections)

Superintendent Eakins highlighted the item at the request of Mrs. Gray.

Comments made by Mrs. Gray.

6.05

Approve the Agreement with the Florida State Fair Authority for High School Graduations (Chief of Schools)

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Vice Chair Shamburger and Chair Harris.

Comments made by Mrs. Snively, Vice Chair Shamburger, Chair Harris, Mrs. Griffin,

Mrs. Stuart and Mrs. Gray.

6.06

Approve the Memorandum of Understanding with the Bucs Care Foundation to Implement Multiple Educational Programs and Supplemental Extracurricular Activities Provided by the Tampa Bay Buccaneers (Chief of Schools) moved up on agenda

6.07

Approve the Piggyback of the Agreement Between DES of Florida (DESF) and The School Board of Highlands County - Contract DESF-061883-SBHC Agreement for Temporary Services (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Gray.

6.08

Accept the Highest Ranking Proposal from Suburban Propane - Invitation to Negotiate (ITN) #18039-MST-BJH Liquid Propane Gas (Delivery, Tank Inspection, and Emergency Repairs) (Business Services Division)

6.09

Accept the Highest Ranking Proposal from Multiple Vendors - Invitation to Negotiate (ITN) #18041-MST-BJH Roof Repair and Preventive Maintenance (Business Services Division)

6.10

Accept the Highest Ranking Proposal from Murphy Lighting Systems - Invitation to Negotiate (ITN) #18055-MST-BJH Stage Lighting Maintenance and Repair (Business Services Division) Withdrawn

6.11

Approve the Agreement for Technical Services (ATS) with Karin D. Powell, LLC, for Development and Maintenance of Web-Based Applications (Business Services Division)

6.12

Approve CA Order Form Agreement with CA, Inc., for Software Licensing Renewal and Support (Business Services Division)

6.13

Approve Out-of-County/Out-of-State School Board Member Travel (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Mrs. Gray.

Comments made by Mrs. Snively.

 

 

7.00 Operations (Chris Farkas)

7.01

Approve Bell Schedule Variations for the 2018/2019 Extended Reading Time (ERT) Sites

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Gray and Mrs. Harris.

Comments made by Mrs. Gray and Superintendent Eakins.

7.02

Approve Conveyance Deed, Access Easement and Drainage Easement from the School Board of Hillsborough County for Stormwater Ponds at Muller Elementary School and Bowers Whitley Career Center to Hillsborough County Board of County Commissioners

7.03

Approve Acceptance of Project for a Classroom Addition at Sulphur Springs K-8 Community School

Superintendent Eakins highlighted the item at the request of Mrs. Gray.

7.04

Approval of Bus Routes for the 2018/2019 School Year

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Chair Harris.

Comments made by Chair Harris and Mrs. Snively.

7.05

Approve the Grant Between Food Research & Action Center (FRAC) and Hillsborough County Public Schools, Student Nutrition Services (SNS)

7.06

Approve Acceptance of the Dedicated 15 +/- Acre Elementary "D" School Site at Belmont Estates, West of US Highway 301, East Side of Gate Dancer Road, North of Paseo Al Mar Boulevard in Riverview from Belmont Real Estate, LLC to the School Board of Hillsborough County, Florida

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

 

 

8.00 Communications (Grayson Kamm) – None

 

 

9.00 Office of Diversity (Minerva Spanner-Morrow) – None

 

 

10.00 Unclassified – None

 

 

11.00 Information Items

11.01

District Staff and Community Organizations Work Collaboratively to Provide Successful Transitions for Families Displaced by Hurricane Maria (Chief of Schools) moved up on agenda

11.02

Hillsborough County Public Schools Acknowledges the Partnership with the Children’s Board of Hillsborough County and the Investments in Programs and Services Available to our Families (Chief of Schools) moved up on agenda

11.03

Girls Empowered Mentally for Success, Inc. (GEMS) Designs a Social Enterprise Summer Internship Program Where Students Apply Science, Technology, Engineering and Mathematics (STEM) and Business Concepts to the Candle Chemist Project (Chief of Schools) moved up on agenda

 

 

12.00 Board Committee Minutes - None

 

 

Motion by Mrs. Snively, second by Vice Chair Shamburger, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

Hearings on Policies and/or Business Items

Superintendent Commentsmoved up on agenda

Suspended Agenda moved up on agenda

Other Business and Board Comments

Comments by Mrs. Gray, Vice Chair Shamburger, Mrs. Snively, Mrs. Stuart and Chair Harris.

Motion by Mrs. Snively, second by Mrs. Stuart have the Superintendent draft two Resolutions regarding Constitutional Amendments 5 and 8.  Motion carried with Mrs. Griffin away from the dais.

 

Adjournment with no further business the meeting was adjourned at 5:50 p.m.  (Audio recording on file.)

 

 

 

 

Sally A. Harris, Chair

 

 

Attest:

 


 

 

 

Jeff Eakins, Superintendent

And Ex-Officio Secretary

 

 

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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