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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, September 11, 2018

The School Board of Hillsborough County, Florida, met in regular session Tuesday, September 11, 2018, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn Gray, April Griffin, Sally Harris, Tamara Shamburger, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Sally Harris presided.

Others present:

Board Attorney:  James Porter

District Attorney:  Jeff Gibson

Deputy Superintendent, Instructional:  Van Ayres

Deputy Superintendent, Operations:  Christopher Farkas

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs:  Tracye Brown

      Business Services:  Gretchen Saunders

      Communication & Media Officer:  Grayson Kamm

      Diversity:  Minerva Spanner-Morrow

      Governmental Relations: Connie Milito – absent (Jason Pepe)

      Human Resources:  Marie Whelan

      Leadership, Professional Development & School Transformation: Tricia McManus

      Teaching and Learning:  Deborah Cook

      Workforce Connections:  Scott Brooks

Department Manager, Media:  Tanya Arja

Superintendent’s Secretary (Recording):  Lori Woods

News Media Representatives:

      Tampa Bay Times:  Marlene Sokol

Approximately 145 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3:03 p.m.

Moment of Silence and Pledge of Allegiance:  Vice Chair Shamburger recognized the lost lives of 9/11 and lead in the moment of silence followed by Bellamy Elementary School first grade students leading in the Pledge of Allegiance in English and Spanish. 

Acknowledged Entertainment:
Vice Chair Shamburger recognized Harp Duo from Blake High School which provided entertainment prior to the School Board meeting.  Student’s and the teacher introduced themselves.

Withdrawn Items: C 4.04, C 4.05, C 11.05

Adoption of the Agenda:

Motion by Mrs. Gray, second by Mrs. Valdes, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Harris declared a quorum with all Board Members present. 

Approval of Minutes:

Motion by Mrs. Gray, second by Mrs. Snively, to approve the following minutes:

August 14, 2018 – School Board Meeting

August 24, 2018 – Special Called School Board Meeting

September 4, 2018 – School Board Workshop (a.m. session)

September 4, 2018 – School Board Workshop (p.m. session)

Motion unanimously carried.

Board Guidelines:
Vice Chair Shamburger read the guidelines into the record.

Recommendations and Reports of Superintendent Requiring Board Approval
Motion by Mrs. Gray, second by Mrs. Snively, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  A 01, A 02R, A 03, A 04, C 1.02, C 3.01, C 6.01R, C 6.02, C 6.03R1, C 6.14,

C.6.18, C 6.20, C 6.24R, C 6.25, C 6.26, C 7.01, C 7.04, C 10.02

Information Items:  C 11.01, C 11.02, C 11.03, C 11.06, C 12.01, C 12.02, D 01R1

Motion unanimously carried.

Recognitions and Proclamations (Section A)

01

Adoption of Proclamation - National Hispanic Heritage Month, September 15, 2018, through October 15, 2018 (Office of Teaching and Learning) moved up on agenda

Melissa Morgado – Supervisor, K-12 World Languages highlighted the item and read the proclamation.  Mrs. Snively requested a highlight on this item.  Mrs. Morgado publically recognized the following individuals. 

  • Felix Figueruelo – Tampa Hispanic Heritage, Inc, Board member
  • Charlie Miranda – Tampa City Council member
  • Francisco Sanchez – Former Under Secretary of Commerce for International Trade, Department Commerce, Obama Administration

Motion by Mrs. Valdes, second by Mrs. Griffin, to Adopt the Proclamation – National Hispanic Heritage Month, September 15, 2018, through October 15, 2018.  Motion carried unanimously.

Comments made by Mrs. Gray and Mrs. Griffin.  Mrs. Griffin publically recognized Mrs. Valdes – as being the first Hispanic School Board member for Hillsborough County Public Schools.

02R

Adoption of Proclamation - Kindness of the Heart (Chief of Schools) (Attachment added) moved up on agenda

MaryLou Whaley – Director, Community Engagement, Outreach and Philanthropy highlighted the item and introduced Debbie Zenk – Supervisor, After School Programs.  Mrs. Zenk introduced Eddie Huntoon – Rampello 6th grade student which read the proclamation.  The following employees, partner and students were recognized. Students shared their thoughts on kindness.

  • Cindy Wilkinson – Coordinator, HOST Program
  • Danielle Murray – Manager, HOST Program
  • Ward Cox – All for Family
  • Rolton Brown – Rampello 1st grader
  • Ava Hargrett – Rampello 5th grader
  • Jamison Bizzle – Rampello 2nd grader
  • Prada Miller – Rampello 3rd grader
  • Vivian Rutti – Rampello Kindergarten student

All parents, family and friend were recognized for their supportive attendance.

Motion by Mrs. Gray, second by Mrs. Snively, to Adopt the Proclamation – Kindness of the Heart. Motion carried unanimously.

Comments made by Mrs. Gray, Mrs. Snively and Mrs. Valdes.

03

Adoption of Proclamation Honoring Delia P. Sanchez (Chief of Schools) moved up on agenda

MaryLou Whaley – Director, Community Engagement, Outreach and Philanthropy highlighted the item and introduced Mrs. Susan Valdes.  Mrs. Valdes read the proclamation.  Mrs. Valdes publically recognized Frank Sanchez – son of Delia P. Sanchez. 

Motion by Mrs. Valdes, second by Mrs. Griffin, to Adopt the Proclamation Honoring Delia P. Sanchez.  Motion carried unanimously.

Comments made by Mrs. Griffin.

04

Adoption of Proclamation - Start with Hello Week

Holly Saia – Director, Student Services, read the proclamation.  Mrs. Saia recognized Evelyn Bailey – School Outreach Coordinator, Central Florida Sandy Hook Promise, in attendance,

Motion by Mrs. Snively, second by Mrs. Stuart, to Adopt the Proclamation – Start with Hello Week, September 24 – 28, 2018. Motion carried with Mrs. Valdes away from the dais.

Comments made by Mrs. Snively, Mrs. Stuart and Mrs. Gray.  Mrs. Snively recognized parents in attendance which have started a School Safety Coalition.

11.01

Monthly Financial Position Reports as of June 30, 2018 (Business Services Division) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Snively

11.02

Discretionary Lottery Reports (Business Services Division) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Mrs. Gray.

Comments made by Mrs. Gray.

11.03

Athletic Contest Officials (Athletics Department) moved up on agenda

11.06

Update Regarding the 2018/2019 Florida Teachers Classroom Supply Assistance Program (Business Services Division) moved up on agenda

Comments made by Mrs. Gray.

Suspended Agenda

01

Suspended Agenda moved up on agenda

Superintendent Jeff Eakins highlighted the following:

  • #7:  Achievement Schools Update
  • #9: Update on Senate Bill 7026
  • #10:  Updates on the Mental Health Plan for the Use of the Mental Health Assistance Allocation
  • #11:  Updates on Lead and Radon Testing

Comments made by Mrs. Stuart, Mrs. Snively and Mrs. Gray.  Mrs. Stuart requests information for #8:  TBAE:/Hillsborough Schools TV Sponsorship Updates. 

Superintendent Comments moved up on agenda

 

Superintendent Eakins made highlighted the following:

  • Federal Impact Aid Survey
  • Medicaid Services Reimbursement Program
  • Open Enrollment Period – Employee Benefits
  • Referendum Tool Kit
  • Hurricane Maria
  • HOST
  • HCPS named one of Best Employers for New Graduates by Forbes Magazine
  • April Griffin receiving commendation from Tampa City Council

Speakers to Agenda Items:
Vice Chair Shamburger read the guidelines for public comments.

Speaker

Item No.

Jason Ferger

A 02R, C 4.01, C 6.02, C 12.02, Audience Comments

Ryan Haczynski

C 11.01, C 11.02

Mark Klutho

C 4.03, C 4.07, C 7.02, D 01R1, Audience Comments

Andy Warrener

D 01R1

Chris Jimenez

Audience Comments

Administrative Appointments (Section B)

01R

Approve the Administrative Appointment of the Department Manager, Federal Programs and Evaluation, (Office of Strategy Management) (Revised)

Motion by Mrs. Valdes, second by Mrs. Snively, to Appoint Samantha Hooper, currently as the Assistant Department Manager, Office of Strategy Management, to the Department Manager, Federal Programs and Evaluation, effective September 23, 2018.  Motion carried unanimously.

Superintendent Eakins publically recognized the following employees for their recent promotions.

  • Jason Dorray – currently Teacher, Turkey Creek Middle School, to Assistant Principal for Student Affairs, Turkey Creek Middle School, effective September 24, 2018
  • Camilla Burton – currently Resource Teacher, Chamberlain High School, to Assistant Principal for Curriculum Magnet, Middleton High School, effective September 24, 2018

(Section C)

6.14

Approve the Memorandum of Agreement (MOA) with the University of South Florida (USF) Board of Trustees, a Public Body Corporate for the Partnership Resource Teachers (PRTs) Program (Office of Teaching and Learning) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Snively.  Superintendent Eakins recognized Sarah Van lngren – Assistant Professor, University of South Florida in attendance.

1.00 Office of Teaching and Learning (Deborah Cook)

1.02

Approve the 2018/2019 Uniform Testing Calendar

Comments made by Mrs. Gray.

1.03

Approve the Activities Calendar for Secondary Education Field Trips - 2018/2019

2.00 Leadership, Professional Development and School Transformation (Tricia McManus)

2.01

Approve the Annual Master Inservice Plan Update Letter to the Florida Department of Education Commissioner (Leadership, Professional Development, and School Transformation)

3.00 Academic Support and Federal Programs Division (Tracye Brown) - None

3.01

Approve the 2018/2020 School Health Services Plan (Academic Support and Federal Programs)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Mrs. Gray.

Comments made by Mrs. Snively and Mrs. Gray.

4.00 Human Resources Division (Marie Whelan)

4.01

Approve Personnel List #955 - Instructional Support

4.02

Approve Personnel List #1100 – Instructional

4.02a

Approve Administrative Appointments/Transfers

  • Jason Dorray – currently Teacher, Turkey Creek Middle School, to Assistant Principal for Student Affairs, Turkey Creek Middle School, effective September 24, 2018
  • Matthew R. Johnson – currently Assistant Principal for Student Affairs, Armwood High School, to Assistant Principal for Curriculum Magnet, Robinson High School, effective September 24, 2018
  • Camilla Burton – currently Resource Teacher, Chamberlain High School, to Assistant Principal for Curriculum Magnet, Middleton High School, effective September 24, 2018
  • Wendy Rutherford – currently Teacher, Newsome High School, to Specialist Business Process, Operations, effective September 12, 2018

4.03

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.04

Approve Disciplinary Action - Instructional Support (If Any) Withdrawn

4.05

Approve Disciplinary Action - Instructional (If Any) Withdrawn

4.06

Approve Disciplinary Action - Performance/Certification

4.07

Approve the New Job Description for Supervisor, Communications Technician (Security and Emergency Management)

4.08

Approve the New Job Description for Coordinator, Comprehensive Health Education (Teaching and Learning)




5.00 Chief of Schools (Harrison Peters) - None

5.01

Approve Out of County/Out of State and Overnight in County Student Field Trips

5.02

Approve Waiver of Rental Fees

5.03

Approve the 2018/2019 Florida District Safe Schools Assessment

6.00 Business Services (Gretchen Saunders)

6.01R

Approve Budget Amendments for the Period Ended June 30, 2018 (Business Services Division) (Revised Attachment - page 2)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

6.02

Approve Hillsborough County Public Schools' (HCPS) Annual Membership with the Council of the Great City Schools (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Gray and Mrs. Valdes. 

6.03R1

Approve the Annual Financial Report (AFR), Formerly Known as the Superintendent's Annual Financial Report, to the Commissioner of Education for Fiscal Year Ended June 30, 2018 (Business Services Division) (Revised Attachment - pages 4, 6, 9, 32, 34, 58, 67, and 72)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Mrs. Gray.

Comments made by Mrs. Gray.

6.04

Approve the Agreement with the City of Tampa for the 2018/2019 School Resource Officer Program (Business Services Division)

6.05

Approve School Activity Fund Indebtedness for Fiscal Year End June 30, 2018, to be Carried Over into the Upcoming School Year (Auditing Services Department)

6.06

Approve the Amendment to the Training Provider Agreement with Tampa Bay WorkForce Alliance, Inc. d/b/a CareerSource Tampa Bay - 2018/2019 (Workforce Connections)

6.07

Approve the Agreements for Technical Services Which Provide Services to Florida Instructional Materials Center for the Visually Impaired (FIMC-VI) (Academic Support and Federal Programs)

6.08

Approve the Recommendation Regarding the Purchase of International/Navistar Parts and Labor from Sun State International Truck, LLC (Sole-Source Provider) (Business Services Division)

6.09

Accept the Highest Ranking Proposal from VSC Fire & Security Inc. - Invitation to Negotiate (ITN) #18075-MST-IV Fire Protection System Services (Business Services Division)

6.10

Approve the Agreement for Technical Services with Kagan Professional Development for Educators at Dover, Foster, and Oak Park Elementary Schools (Chief of Schools)

6.11

Approve the Agreement for Technical Services with Xcalibur, Inc., for the Evaluation of the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Grant Project (Office of Strategy Management)

6.12

Approve the Agreement for Technical Services with Keith Sturges, Indikus Evaluation & Planning, for the Evaluation of the District Instructional Leadership and Faculty Development (DIL) Grant Project (Office of Strategy Management)

6.13

Approve the Agreement for Technical Services with Prismatic Services, Inc., for the Evaluation of the Centers for Disease Control (CDC) Promoting Health Education Grant Project (Office of Strategy Management)

6.14

Approve the Memorandum of Agreement (MOA) with the University of South Florida (USF) Board of Trustees, a Public Body Corporate for the Partnership Resource Teachers (PRTs) Program (Office of Teaching and Learning) moved up on agenda

6.15

Approve the Purchase of Visible Learning for Literacy Professional Development Resource Center Professional Learning from Corwin (Office of Teaching and Learning)

6.16

Approve the Piggyback of the Agreement Between Various Vendors and the Florida Sheriffs Association Contract # FSA17-VEH15.0 Cab & Chassis and Other Fleet Equipment-Heavy Duty (Business Services Division)

6.17

Approve the Statement of Work (SOW) with iBi Solutions for Analytics and Data Warehouse Development and Support for the School Climate Transformation Grant (Business Services Division)

6.18

Accept the Highest Ranking Proposal from A American Electrical Contractors, Inc. - Invitation to Negotiate (ITN) #18055-MST-BJH Stage Lighting Maintenance and Repair (Business Services Division)

Comments made by Mrs. Gray. 

6.19

Accept the Lowest Responsive, Responsible Bid from Schutt Reconditioning – Invitation to Bid (ITB) #18063-DST-VT Athletic Equipment Reconditioning (Business Services Division)

6.20

Accept the Highest Ranking Proposals from Multiple Vendors - Invitation to Negotiate (ITN) #18021-MST-IV Disaster Remediation Services (Business Services Division)

Comments made by Mrs. Gray. 

6.21

Approve the Purchase of English Discoveries Seat/Licenses from Techno-Ware, Inc. (Sole-Source Provider) (Workforce Connections)

6.22

Approve the Adjusted Budget for the Renewal of Leased Vehicles from The Bancorp (Formally Known as Mears Motor Leasing) – Invitation to Bid (ITB) #14042-DST Lease Vehicles for Security Services Department (Business Services Division)

6.23

Approve Disposal of Obsolete Tangible and Intangible Personal Property (Business Services Division)

6.24R

Approve the Agreement for Technical Services with Corwin Press, Inc. (Leadership, Professional Development, and School Transformation) highlighted with items 6.25 and 6.26

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Stuart.

6.25

Approve the Agreement for Technical Services with Increase, LLC (Leadership, Professional Development, and School Transformation) highlighted with items 6.24 and 6.26

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

6.26

Approve the Agreement for Technical Services with Peter Gorman Leadership Associates (PGLA) (Leadership, Professional Development, and School Transformation) highlighted with items 6.24 and 6.25

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

7.00 Operations (Chris Farkas)

7.01

Approval of Agreement with the Center for Optimal Learning Environments (COLE) for Continuation of the Survey Previously Known as TELL for the 2018/2019 School Year

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Mrs. Gray.

Comments made by Mrs. Snively, Mrs. Stuart and Mrs. Gray.

7.02

Approve Acceptance of Project for Roof and Kitchen Hood and Heating, Ventilating and Air Conditioning Roof Top Unit (HVAC RTU) Replacements at Six Sites (Ballast Point, Broward, Lomax, McLane, Gorrie, Webb)

7.03

Approve Lease with Mission Hill Church of Temple Terrace for Classroom Space for Adult Education and Career Recruitment and Instruction in Basic English (CARIBE) Program for the 2019/2020 Term

7.04

Approve Spot Survey 4.9 for 908 West Horatio Avenue, Tampa, Florida 33606

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Snively.

8.00 Communications (Grayson Kamm) – None

9.00 Office of Diversity (Minerva Spanner-Morrow) - None



10.00 Unclassified - None

10.01

Request Approval of the Workforce Connections Activities Calendar (CTSO) – 2018/2019 (Workforce Connections)

10.02

Approve Selection of Florida School Boards Association (FSBA) School Board Legislative Committee Alternate (Deputy Superintendent)

School Board Attorney Jim Porter highlighted the item.

Mrs. Snively was voted in as the FSBA School Board Legislative Committee Alternate nominated by Mrs. Gray.

11.00 Information Items - None

11.01

Monthly Financial Position Reports as of June 30, 2018 (Business Services Division) moved up on agenda

11.02

Discretionary Lottery Reports (Business Services Division) moved up on agenda

11.03

Athletic Contest Officials (Athletics Department) moved up on agenda

11.04

2019 Employee Benefits Annual Open Enrollment (Human Resources Division)

11.05

Hillsborough County Health Department:  Important and Current Information Withdrawn

11.06

Update Regarding the 2018/2019 Florida Teachers Classroom Supply Assistance Program (Business Services Division) moved up on agenda

12.00 Board Committee Minutes

12.01

School Board Committee Minutes: Finance Committee Meetings - March 22, 2018, and June 5, 2018 (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

12.02

School Board Committee Minutes: Transportation Committee Meeting, April 26, 2018 (Operations Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Hearings on Policies and/or Business Items

School Board Meeting recessed at 5:03 p.m. and the Public Hearing convened.

01

Final Public Hearing on the Millage Rates and Budget for the 2018/2019 Fiscal Year (FY) (Business Services Division)

Adopt the Final 2018/2019 Millage Rates, as Presented

Adopt the 2018/2019 Budget, as Presented

Approve the Resolution Adopting the Final Millage Rates and Budget

Approve the Procedures for Lottery Funds

Authorize staff to perform all tasks to insure compliance with F.S. 200.065 Truth in Millage (TRIM)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Mrs. Gray.

Motion by Vice Chair Shamburger, second by Mrs. Valdes, to adopt the fiscal year 2018 – 2019 millage rates as presented. 

Public Comment:

  • Ryan Haczynski
  • Helise Mitchell
  • Mark Klutho

Motion carried unanimously.

Motion by Mrs. Valdes, second by Mrs. Stuart, to adopt the fiscal year 2018-2019 budget in the amount of $3,014,117,646.77. 

Public Comment:

  • Mark Klutho

Motion carried unanimously.

Motion by Mrs. Valdes, second by Vice Chair Shamburger, to approve the Procedures for the Expenditure of Lottery Funds as presented.  Motion carried unanimously.

Motion by Mrs. Valdes, second by Mrs. Gray, to authorize staff to perform all tasks necessary to ensure compliance with the Truth in Millage (TRIM) requirements of Chapter 200, Florida Statutes as presented.  Motion carried unanimously.

Comments made by Superintendent Eakins, Mrs. Griffin and Mrs. Snively.

Public Hearing recessed at 5:34 p.m. and the School Board meeting reconvened.

Superintendent Comments moved up on agenda

Suspended Agenda moved up on agenda

Employee Input

Leo Haggerty

 

 

 

Motion by Mrs. Stuart second by Mrs. Gray, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

Other Business and Board Comments

Comments by Mrs. Stuart, Mrs. Gray, Mrs. Snively, Mrs. Valdes and Chair Harris.

Adjournment – with no further business the meeting was adjourned at 6:27 p.m.  (Audio recording on file.)


 

 

 

Sally A. Harris, Chair

 

 

Attest:


 

 

 

Jeff Eakins, Superintendent

And Ex-Officio Secretary

 

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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