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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, October 2, 2018

The School Board of Hillsborough County, Florida, met in regular session Tuesday, October 2, 2018, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn Gray, April Griffin, Sally Harris, Tamara Shamburger, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Sally Harris presided.

Others present:

Board Attorney:  James Porter

District Attorney:  Jeff Gibson

Deputy Superintendent, Instructional:  Van Ayres

Deputy Superintendent, Operations:  Christopher Farkas

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

        Academic Support and Federal Programs:  Tracye Brown – absent (Kim Workman)

        Business Services:  Gretchen Saunders

        Communication & Media Officer:  Grayson Kamm

        Diversity:  Minerva Spanner-Morrow

        Governmental Relations: Connie Milito

        Human Resources:  Marie Whelan

        Leadership, Professional Development & School Transformation: Tricia McManus

        Teaching and Learning:  Deborah Cook

        Workforce Connections:  Scott Brooks

Department Manager, Media:  Tanya Arja

Superintendent’s Secretary (Recording):  Lori Woods

News Media Representatives:

        Tampa Bay Times:  Marlene Sokol

Approximately 120 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3:03 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Shamburger leading in the Pledge of Allegiance. 

Acknowledged Entertainment:

Vice Chair Shamburger recognized the A Capella Ensemble from Durant High School accompanied by Susan Durham, Choral Director, for providing entertainment prior to the School Board meeting.  Each student introduced themselves.

Student Representative:  Chair Harris introduced Alexandria Moore, Chamberlain High School student, Citizen Advisory Committee (CAC) member who served as the Student School Board Representative

Withdrawn Items: C 4.02a, C 4.04, C 4.05

Adoption of the Agenda:

Motion by Mrs. Gray, second by Mrs. Stuart, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Harris declared a quorum with all Board Members present. 

Approval of Minutes:

Motion by Mrs. Gray, second by Mrs. Stuart, to approve the following minutes:

September 11, 2018 – School Board Meeting

September 25, 2018 – School Board Recognition Meeting

Motion unanimously carried.

Board Guidelines:

Vice Chair Shamburger read the guidelines into the record.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Gray, second by Mrs. Stuart, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  A 01, A 02, A 03, C 3.01, C 4.03, C 6.02, C 6.03, C 6.04, C 6.05, C 6.06, C 6.08, C 6.09, C 6.10,

C 6.11, C 6.14, C 6.19, C 6.20, C 6.21, C 6.22, C 6.23, C 6.24, C 6.25, C 7.01, C 7.02, C 7.03, C 7.04, C 7.05,

C 7.06

Information Items:  C 11.01, C 11.02, C 11.03R, C 11.04

Motion unanimously carried.

Recognitions and Proclamations (Section A)

01

Adoption of Proclamation - Hillsborough County Public Schools Lights on Afterschool (Academic Support and Federal Programs)

Debbie Zenk – Supervisor, Afterschool Programs, highlighted the item at the request of Vice Chair Shamburger and Chair Harris and read the proclamation.  Mrs. Zenk recognized the following individuals for their HCPS support.

  • Janine Valentin – Chief Program Officer, Boys & Girls Club of Tampa Bay
  • Brandy Hooper – Director, Brandon Sports & Aquatics Center
  • Morgan Szymanski – Curriculum Director, Brandon Sports & Aquatics Center
  • Leslie White – Contract Manager, Children’s Board of Hillsborough County
  • Joe Mangione – Executive Director, Tampa Bay After School All-Stars
  • Candace Culver – Vice President Youth Development, Tampa Metropolitan Area YMCA
  • LaShawn Johnson – Program Manager, Operations, HOST HCPS Out of School Time
  • Paul Schale – Program Manager, Information Technology, HOST HCPS Out of School Time
  • Cindy Wilkinson – Coordinator, Learning Experiences, HOST HCPS Out of School Time

Motion by Vice Chair Shamburger, second by Mrs. Valdes, to Adopt the Proclamation – Hillsborough County Public School Lights on Afterschool.  Motion unanimously carried.

Comments made by Chair Harris and Superintendent Eakins.

02

Adoption of Proclamation - Native American Heritage Month, November 2018 (Academic Support and Federal Programs)

Lourdes Hernandez-Gonzalez – Coordinator, School Social Work Services, and Shannon Durant – Chair, Title VI Native American and Alaskan Native Parent Advisory, highlighted the item at the request of Vice Chair Shamburger and Chair Harris.  Mrs. Hernandez-Gonzalez recognized Dr. Minerva Spanner-Morrow and the students enrolled in the program.  Jackson Smith, Durant High School student, read the proclamation.  Jeffrey Durant, East Bay High School student read the significance of the gift distributed to School Board members and staff.

Motion by Chair Harris, second by Mrs. Valdes, to Adopt the Proclamation – Native American Heritage Month, November 2018.  Motion unanimously carried.

Comments made by Chair Harris, Mrs. Stuart, Vice Chair Shamburger and Mrs. Griffin.

03

Adoption of Proclamation - Feeding Minds, Nourishing Communities School Pantry Program (Chief of Schools)

MaryLou Whaley – Director, Community Engagement, Outreach & Philanthropy, highlighted the item at the request of Mrs. Stuart, Vice Chair Shamburger and Chair Harris.  Mrs. Whaley recognized the following Feeding Tampa Bay representatives for their outstanding partnership.

  • Thomas Mantz – Executive Director
  • Matt Spence – Chief Program Officer
  • J.C. Peters – Director of Community
  • Clarissa Rain – Community Program Manager

Mrs. Stuart read the proclamation.

Motion by Mrs. Stuart, second by Mrs. Gray, to Adopt the Proclamation – Feeding Minds, Nourishing Communities School Pantry Program.  Motion unanimously carried.

Comments made by Mrs. Stuart, Mrs. Gray and Chair Harris.

11.04

Highlight the Expansion of the Partnership with Feeding Tampa Bay (Chief of Schools) moved up on agenda

MaryLou Whaley – Director, Community Engagement, Outreach & Philanthropy, highlighted the item at the request of Mrs. Stuart and Vice Chair Shamburger.

Comments made by Mrs. Stuart.

11.01

Investment Advisory Committee Bi-Annual Report (Business Services Division) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Stuart and Vice Chair Shamburger.

Comments made by Mrs. Stuart.

11.02

Hillsborough County Public School Growth Management Department’s Annual Year in Review (Operations Division) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Gray and Vice Chair Shamburger.

Comments made by Mrs. Gray.

11.03R

Hillsborough County Public Schools Annual Growth Management Report (Operations Division) (Revised Attachment  Page 3) moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Gray, Mrs. Stuart and Vice Chair Shamburger.

Comments made by Mrs. Stuart.

Suspended Agenda moved up on agenda

01

Suspended Agenda

Superintendent Jeff Eakins highlighted the following:

  • #7 – Turnaround Schools Status Updates & Achievement Schools Updates
  • #8 – TBAE/Hillsborough Schools TV Sponsorship
  • #11 – Updates on Lead and Radon Testing

Superintendent Comments – moved up on agenda

 

Superintendent Eakins made brief comments on the following:

  • National’s Principal Month – October
  • Florida Auditor General FTE Audit
  • Chamberlain High School recognition from Tampa Bay Times
  • Referendum

Speakers to Agenda Items:

Vice Chair Shamburger read the guidelines for public comments.

Speaker

Item No.

Josephine Amato

A 01, B 01, C 3.01, C 6.01, C 6.05, C 6.06, C 6.19, C 7.05, C 11.02, Audience Comments

Mark Klutho

C 6.07, C 6.12, C 6.16, C 7.01, C 7.02, C 7.05, C 11.02, C 11.03R, Z 01, Audience Comments

Administrative Appointments (Section B)

B 01

Approve the Administrative Appointment for the Department Manager of Content Development (Communications)

Motion by Mrs. Stuart, second by Mrs. Gray, to appoint Laura Cross, formerly WTVT Fox 13 Executive Producer, to the Department Manager, Content Development, effective October 4, 2018.  Motion carried with Mrs. Griffin away from the dais.

 (Section C)

1.00 Office of Teaching and Learning (Deborah Cook) – None

 

 

2.00 Leadership, Professional Development and School Transformation (Tricia McManus) – None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown) - None

3.01

Approve the Exceptional Student Education (ESE) Special Programs and Procedures (SP&P) Document for 2017/2018 through 2019/2020 School Years

Superintendent Eakins highlighted the item at the request of Mrs. Gray and Vice Chair Shamburger.

Comments made by Mrs. Valdes.

 

 

4.00 Human Resources Division (Marie Whelan)

4.01

Approve Personnel List #956 - Instructional Support

4.02

Approve Personnel List #1101 - Instructional

4.02a

Approve Administrative Appointments/Transfers withdrawn

4.03

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.04

Approve Disciplinary Action - Instructional Support (If Any) withdrawn

4.05

Approve Disciplinary Action - Instructional (If Any) withdrawn


5.00 Chief of Schools (Harrison Peters) - None

5.01

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

5.02

Approve Waiver of Rental Fees

 

 

6.00 Business Services (Gretchen Saunders)

6.01

Approve the Agreement for Technical Services with Alma Advisory Group, LLC (Alma) (Academic Support and Federal Programs)

6.02

Approve the Local Child Care Funds (LCCF) Match Contract (SDHC1819) Between Hillsborough County School Readiness Coalition, Inc., D/B/A Early Learning Coalition of Hillsborough County (ELCHC) (Academic Support and Federal Programs Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Snively and Mrs. Gray.

6.03

Approve the Renewal of the Memorandum of Agreement with the University of South Florida (USF) for the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP): Project Securing College/Career Opportunities Through Rigor in Education (SCORE) Grant (Office of Teaching and Learning)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Gray.

6.04

Approve the Purchase of Universal Licenses from Certiport (Sole-Source Provider) for Industry Certification Testing and Practice Software (Workforce Connections)

Superintendent Eakins highlighted the item at the request of Mrs. Gray.

Comments made by Mrs. Gray.

6.05

Approve the Statement of Work by Scantron Corporation for School Climate and Perception Surveys (Office of Strategy Management)

Comments made by Alexandria Moore, Mrs. Gray and Mrs. Stuart.

6.06

Approve Out-of-County/Out-of-State School Board Member Travel (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Vice Chair Shamburger.

Comments made by Mrs. Snively, Mrs. Saunders, Mrs. Stuart and Mrs. Gray.

6.07

Approve Amendment Seven of the No Capital Outlay Plan Agreement with Minimise, USA, LLC, for the Energy Management and Efficiency Services Project (Business Services Division)

6.08

Pre-Approval for Out-of-County School Board Member Travel (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Stuart and Vice Chair Shamburger.

Comments made by Mrs. Snively and Mrs. Valdes.

6.09

Approve the Agreement for Technical Services with Narcotics Overdose Prevention Education of Hillsborough, Inc. (NOPE) to Provide a Narcotics Education Program in Secondary Schools Identified in the Project Prevent Grant (Leadership, Professional Development, and School Transformation)

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Chair Harris and Vice Chair Shamburger.

Comments made by Mrs. Gray and Mrs. Griffin.

6.10

Approve the Piggyback of the Agreement Between Pace Analytical Services, LLC, and Lake County, Florida - Request for Proposal (RFP) #17-0823 Analytical Laboratory Services (Business Services Division)

Comments made by Mrs. Valdes.

6.11

Approve the Agreement for Technical Services with Education Analytics, Inc. (EA) to Provide Statistical Analysis of Value-Added Models (VAM) to Inform the Evaluation System (Human Resources Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Gray.

6.12

Accept the Lowest Responsive, Responsible Bids from Multiple Vendors - Invitation to Bid (ITB) #18066 - MST Heating, Ventilation, and Air Conditioning (HVAC) Equipment (Business Services Division)

6.13

Accept the Highest Ranking Replies from Multiple Vendors - Invitation to Negotiate (ITN) #17113(B)-DST-IV Special Programs & Services for Title 1 Part D for Supplemental Vendors (Business Services Division)

6.14

Accept the Highest Ranking Reply from Advanced Learners Private Tutoring, LLC - Invitation to Negotiate (ITN) #18067-DST-IV Tutoring Services (Business Services Division)

Comments made by Mrs. Gray.

6.15

Approve the Piggyback of the Agreement Between Red Hawk Fire & Security, Inc., and the School Board of Pinellas County, Florida - Invitation to Bid (ITB) #18-340-182 Fire Alarm Systems: Test, Inspection, Repair, Installation & Internet Monitoring (Business Services Division)

6.16

Approve the Piggyback of the Agreement Between B&I Corporation Inc., and the School District of Lee County, Florida - Request for Proposal (RFP) #R137144BC Heating, Ventilation, and Air Conditioning (HVAC) Repair Services (Business Services Division)

6.17

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #18049 - MST Welding Materials and Supplies (Business Services Division)

6.18

Approve the Increase in Expenditures for Invitation to Bid (ITB) #17148-DST-VT Paint and Body Collision Repair Services (Business Services Division)

6.19

Approve the Grant Agreement Between Latinos in Action, Inc., and The School Board of Hillsborough County, Florida for the Latinos in Action Program at Shields Middle School and Lennard High School (Chief of Schools)

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Chair Harris, Mrs. Valdes and Vice Chair Shamburger.

Comments made by Mrs. Gray and Mrs. Valdes.

6.20

Approve the Contracts with Air Analytics, LLC, and GLE Associates, Inc., for Radon Monitoring, Measurement, and Sampling (Business Services Division)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Vice Chair Shamburger.

Comments made by Mrs. Gray, Mrs. Valdes and Vice Chair Shamburger.

6.21

Approve the Agreement for Technical Services with C.E. Mendez Foundation, Inc. (Leadership, Professional Development, and School Transformation)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Vice Chair Shamburger.

6.22

Approve the Agreement for Technical Services with Alma Advisory Group, LLC (Alma) (Leadership, Professional Development, and School Transformation)

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Gray and Vice Chair Shamburger.

Comments made by Mrs. Gray.

6.23

Approve the Agreement for Technical Services with TAG MoveMeant Consulting, LLC, for Professional Development Workshops at Robles Elementary School (Chief of Schools)

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

6.24

Approve the Agreement for Technical Services with Scholastic, Inc., for Professional Development Workshops with Robles Elementary School and Chamberlain High School (Chief of Schools)

Superintendent Eakins highlighted the item at the request of Mrs. Snively and Mrs. Stuart.

Comments made by Alexandria Moore.

6.25

Approve Out-of-County/Out-of-State School Board Member Travel 2018/2019 (Business Services Division) 

Superintendent Eakins highlighted the item at the request of Vice Chair Shamburger.

Comments made by Mrs. Snively, Mrs. Stuart, Mr. Porter, Mrs. Gray and Mrs. Griffin.

Motion by Mrs. Snively, second by Mrs. Gray, to table item C 6.25, pending detailed estimated expenses associated for required travel.  Motion unanimously carried.


7.00 Operations (Chris Farkas)

7.01

Approve the Final 2018/2019 Facilities Five-Year Work Plan

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Stuart, Mrs. Gray and Vice Chair Shamburger.

Comments made by Mrs. Gray, Vice Chair Shamburger and Mrs. Valdes.

7.02

Approve the Projected 2018/2019 Public Education Capital Outlay (PECO) and Millage Projects

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Stuart and Vice Chair Shamburger.

7.03

Approve School Board of Hillsborough County, Florida, Resolution Declaring Property Located at 908 West Horatio Street, Tampa, Florida, as Surplus Property and Deemed Unnecessary for Educational Purposes

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Stuart and Mrs. Valdes.

7.04

Approve Purchase and Sale Agreement for 908 West Horatio Street, Tampa, Florida

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Stuart and Mrs. Valdes.

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Stuart and Mrs. Valdes.

Comments made by Mrs. Valdes, Mrs. Snively and Mrs. Griffin.

Motion by Mrs. Valdes, second by Mrs. Snively, to add updates on Surplus Property to the Suspended Agenda.  Motion unanimously carried. 

 

 

School Board Meeting recessed at 6:04 p.m.

Employee Input:

Leo Haggerty

School Board Meeting reconvened at 6:07 p.m.

 

 

7.05

Approve Appointment of Construction Manager and Design Professional for Lee Elementary Reconstruction

Superintendent Eakins highlighted the item at the request of Mrs. Snively, Mrs. Stuart, Mrs. Valdes and Vice Chair Shamburger.

Comments made by Mrs. Snively, Mrs. Stuart and Mrs. Valdes.

7.06

Approve Construction Documents and Guaranteed Maximum Price (GMP) for the Culinary Arts Classroom Conversion at Durant High School

Superintendent Eakins highlighted the item at the request of Mrs. Snively.

Comments made by Mrs. Gray, Mrs. Stuart and Mrs. Valdes.

7.07

Approve the Contract Between AMI Kids, Tampa and The School Board of Hillsborough County, Florida, To Provide Breakfast and Lunch Meals to Students on a Daily Basis (Operations)


8.00 Communications (Grayson Kamm) – None

 

 

9.00 Office of Diversity (Minerva Spanner-Morrow) – None

 

 

10.00 Unclassified - None

10.01

Approve 2019 School Board Meeting Schedules (Deputy Superintendent)

 

 

11.00 Information Items - None

11.01

Investment Advisory Committee Bi-Annual Report (Business Services Division) moved up on agenda

11.02

Hillsborough County Public School Growth Management Department’s Annual Year in Review moved up on agenda (Operations Division)

11.03R

Hillsborough County Public Schools Annual Growth Management Report (Operations Division) (Revised Attachment  Page 3) moved up on agenda

11.04

Highlight the Expansion of the Partnership with Feeding Tampa Bay (Chief of Schools) moved up on agenda

 

 

12.00 Board Committee Minutes – None

 

 

Motion by Vice Chair Shamburger, second by Mrs. Valdes, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

Hearings on Policies and/or Business Items – None

Superintendent Comments – moved up on agenda

Suspended Agenda moved up on agenda

Other Business and Board Comments

Comments by Mrs. Gray, Mrs. Stuart, Mrs. Snively, Mrs. Valdes and Chair Harris.

Adjournment – with no further business the meeting was adjourned at 6:47 p.m.  (Audio recording on file.

 

 

 

 

Sally A. Harris, Chair

 

 

 

 

Attest:

 

 

 

 

 

Jeff Eakins, Superintendent

And Ex-Officio Secretary

 

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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