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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, December 18, 2018

The School Board of Hillsborough County, Florida, met in Workshop Session Tuesday, December 18, 2018, at 9 a.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Steve P. Cona, Lynn L. Gray, Stacy A. Hahn (arrived 9:11 a.m.), Karen Perez, Tamara P. Shamburger, Melissa Snively, and Cindy Stuart (arrived 9:15 a.m.) present.  Chair Tamara Shamburger presided.

Others present:

Board Attorney: James Porter

Deputy Superintendent, Instructional:  Van Ayres

Deputy Superintendent, Operations: Chris Farkas

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs: Tracye Brown

      Business: Gretchen Saunders

      Diversity: Minerva Spanner-Morrow

      Leadership, Professional Development and School Transformation: Tricia McManus

      Government Relations: Connie Milito

      Human Resources: Marie Whelan

      Teaching and Learning: Debbie Cook

      Workforce Connections: Scott Brooks

Communications and Media Officer: Grayson Kamm

Media Outreach, Department Manager: Tanya Arja

Sr. Administrative Secretary (Recording): Kandee King

News Media Representatives:

      Tampa Bay Times: Marlene Sokol

      Channel 13 (Fox) camera person

Approximately 15 people were in the audience, including other school district personnel.

Chair Shamburger called the meeting to order at 9:03 a.m.

(1)  Workshop on Hillsborough County Public Schools Strategy (Office of Strategy Management)

This workshop was held to review the 2017/2018 Strategic Plan results, present the 2018/2019 Strategic Plan and Key Performance Indicators, and discuss 2018/2019 Strategic Initiatives.  This workshop also provided a brief introduction to Hillsborough County Public Schools Strategy Methodology and an orientation to key Hillsborough County Public Schools Strategic Plan documents.

The Superintendent made brief comments including a background for new board members regarding the strategic plan.

Van Ayres, presented the format for today’s workshop.

Joe Cochran, General Manager, Office of Strategy Management, presented a PowerPoint, highlighting the following:

  • Introduction to Strategy Methodology
    • Engage everyone
    • Five-year plan provides a vision
    • Balanced Scorecard
    • Strategic Plan levels
  • Orientation on Strategy Documents
  • Strategic Plan results from 2017/2018
  • Strategic Plan 2018/2019
  • Key Performance Indicators (KPI) 2018/2019
    • Graduation Rates
    • Ninth grade, grade point average
    • Communication with Stakeholders
    • Positive news coverage
    • Building strong culture and relationships
    • Customer Satisfaction
    • Financial Stewardship
    • Fund Balance
  • Strategic Initiatives 2018/2019

Tracye Brown, Assistant Superintendent, Academic Support and Federal Programs

  • Kindergarten Readiness
    • 2017 - 46 percent of students were Kindergarten ready
    • 2018 – 50 percent of students were Kindergarten ready
    • Goal – by 2023 80 percent of students be Kindergarten ready

Debbie Cook, Chief Academic Officer

  • Third Grade Reading
    • o    Prepare students of all ages to be literate
    • o    Established a District Literacy Advisory Team
    • o    Goal - 80 percent of third grade students to score level three or higher on Florida Standardized Assessment (FSA)

Tricia McManus, Assistant Superintendent, Leadership and Professional Development

  • Achievement Schools
    • Thirty-three schools rated D or F by FLDOE
    • Thirty-eight schools in the lowest 300 for state-mandated Extended Reading Time
    • Three Schools with external operator support
    • Thirteen schools considered persistently low performing
    • All of our low performing schools are capable of improving performance
    • Goal - all schools to be rated C or higher

Leslie Granich, Instructional Leadership Director, Secondary Education

  • Graduation Rates
    • Task force established in 2016
      • Functions as a think tank with over 40 members representing districts and school sites
      • Cross-divisional collaboration with a purpose and drive to identify
        • systemic barriers,
        • cultivate solutions
        • remove exterior obstacles, paving the way for schools to focus
      • 2014/2015 – trend data indicated our district’s graduation rate at 76 percent compared to the state’s 77.9 percent.
      • 2016/2017 – district’s graduation rate increased to 82.9 percent
      • Goal -  90 percent graduates by 2020

General Discussion:

  • Push down deeper into the organization KPI’s
  • Rolling five-year plan vs three-year plan
  • Most organizations work on a three-year plan
  • Graduation rates at a five-year plan
  • Things change to rapidly to look continue with a five year plan we should look more toward a three-year plan
  • Our main focus has been graduation rates. We need to broaden our horizon’s
  • Schools create their own goals
  • Before the implementation of our Strategic Plan our graduation rates "meandered”. After implementation our rates moved in an upward
  • Looking forward to the 2020 district accreditation visit.
  • Prioritize
    • Behavior
    • Students who come to our district not able to speak the language
    • Teaching force, challenge with recruitment
    • Fast track student/teachers
    • Community/parental involvement in schools
    • Utilize workshops as a time to work together
    • Consider CTE in middle schools
    • Teacher recruitment/retention, this problem is not unique to Hillsborough County
    • How can the board members help?

With no further discussion the workshop adjourned at 10:40 a.m. (Audio recording on file.)

 

 

 

 

Tamara Shamburger, Chair

 


 

Attest:

 

 

 

 

Jeff Eakins, Superintendent

And Ex-Officio Secretary

 

 

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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