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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, June 11, 2019

The School Board of Hillsborough County, Florida, met in Workshop Session Tuesday, June 11, 2019, at 10 a.m., ROSSAC in conference room 212D, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Steve Cona, Lynn L. Gray, Stacy Hahn, Karen Perez, Tamara P. Shamburger (arrived 9:40 a.m.), Melissa Snively, and Cindy Stuart present.  Chair Tamara Shamburger presided.

Others present:

Board Attorney – James Porter

Chief of Schools, Administration: Harrison Peters

Deputy Superintendent, Instructional: Van Ayres

Deputy Superintendent, Operations: Chris Farkas

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business Services – Gretchen Saunders

      Government Relations – Jason Pepe

      Human Resources – Marie Whelan

      Workforce Connections – Scott Brooks

Media Outreach, Department Manager – Tanya Arja

Sr. Administrative Secretary (Recording) – Kandee King

Tampa Bay Times – Marlene Sokol

Approximately 15 people were in the audience, including other school district personnel.

Vice Chair Snively called the meeting to order at 10 a.m.

Superintendent Eakins made brief comments.

Suspended Agenda

Superintendent Eakins updated the Board on the following items:

  • #10 Mental Health Plan
  • #13 Rebuild of Tampa Heights Elementary School
  • #16 Comprehensive Literacy Audit

Workshop Topics

(01) Transportation Updates (Operations Division)

This workshop was held to provide the Board an update on School Transportation and Hazardous Walking vs. Non-funded Busing

Jim Beekman, General Manager of Transportation, presented a PowerPoint with a snap-shot of the last four years.  

  • During 2015/2016 reduced expenditures from $74.4 million to $63.09 million.
  • Mirrors the district budget, over 81 percent in salaries and benefits. 
  • Florida Statutes 1006.21 and 1006.23 set the criteria for hazardous walking conditions and the responsibilities of the school district.
  • Funded busing versus non-funded busing.
  • Florida Administrative Code 6A-3.001 outlines the basic principles for transportation of students.
  • Florida Administrative Code 6A-3.0121 outlines the responsibility of the school district and parents or guardians for students who are transported at public expense.
  • School Board Policy 8600 refers to transportation for students living two or more miles from school.
  • Discussion:

Discussion:

  • Higher salary for drivers
  • Student safety on bus ramps
  • Align school and bus culture
  • District and communities working together to ensure safe walking conditions
  • Bus funding is based on ridership
  • Just because there is no sidewalk it does not mean it’s a hazardous walking condition
  • District and HART Partner to provide a life skill of using public transportation
  • Parents not waiting in pickup line, put students at risk

(02) Guidelines for School District Purchasing (Business Services Division)

This workshop was held to provide Board Members the basics of school district procurement.

Gretchen Saunders, Chief Business Officer, presented a PowerPoint on the guidelines of School District Procurement.

  • Florida Administrative Code 6A-1.012
  • District Procurement Policy #6320
  • Procurement methods and thresholds
  • Expenditure Analysis 2017/2018
  • High-capacity vendors 2017/2018
  • Construction Procuring
  • Officer of Supplier Diversity

Discussion

  • Cone of Silence is a very important part of this process
  • Deep dive into the p-card process including restricted and unrestricted purchases
  • Policy 6330 – Professional services selection.  Would like to review the process of selecting committee members

With no further discussion the workshop adjourned at 12 p.m. (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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