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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, November 19, 2019

The School Board of Hillsborough County, Florida, met in Workshop Session Tuesday, November 19, 2019, at 10 a.m., ROSSAC in School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Steve Cona, Lynn L. Gray, Stacy Hahn, Karen Perez, Tamara P. Shamburger, Melissa Snively, and Cindy Stuart present.  Chair Tamara Shamburger presided.

Board Members absent from today’s workshop: 

Others present:

Board Attorney – James Porter

District Attorney – Jeff Gibson

Chief of Schools – Harrison Peters

Deputy Superintendent, Instructional – Van Ayres

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business Services – Gretchen Saunders

      Educational Leadership, Professional Development, and School Transformation – Tricia McManus

      Government Relations – Jason Pepe

      Human Resources – Marie Whelan

      Teaching and Learning – Debbie Cook

      Workforce Connections – Scott Brooks

Media Outreach, Department Manager – Tanya Arja

Sr. Administrative Secretary (Recording) – Kandee King

Tampa Bay Times Reporter – Marlene Sokol

Approximately 25 people were in the audience, including other school district personnel.

Chair Shamburger called the meeting to order at 10 a.m.

Board Committee Minutes

Minutes from the July 23, 2019 Teaching and Learning committee meeting were provided to Board Members

Suspended Agenda

Suspended agenda was sent to all Board Members on Monday, November 18, 2019, via email and a hard copy provided at the dais.

Superintendent Eakins made brief comments and turned the workshop over the Van Ayres, Deputy Superintendent, Instructional.

Van Ayres began the workshop with a brief description of the presentation for the Strategy Management portion of the workshop. Mr. Ayres turned the workshop over to Dr. Joe Cochran General Manager, Office of Strategy Management for today’s presentation.

Dr. Cochran introduced the Strategy Management team:

  • Van Ayres, Deputy Superintendent, Instructional
  • Joe Cochran, General Manager, Office of Strategy Management
  • Julie McLeod, Manager, Strategic Data and Evaluation
  • Jessica Swere, Department Manager, Strategic Planning.

Workshop Topics

(1)   Strategy

Workshop held to provide a forum for Board members to discuss District Strategic Plan documents.

  • Hillsborough County Public Schools (HCPS) Strategic Plan
    • Mission:  To provide an education and the support that enables each student to excel as a successful and responsible citizen
    • Vision:  Preparing Students for Life
    • Values:  Proactive, Relational, Integrity, Safety, and Motivation
  • Strategic Priorities
    • Increase graduation rates
    • Communicate with stakeholders
    • Build strong culture & relationships
    • Strengthen foundations of financial stewardship
  • Goal Areas
    • Student Learning
    • Talent Management
    • Culture and Relationships
    • Processes and Financials

2018/2019 KPI End-of-Year Results showed an increase in:

  • Kindergarten readiness
  • Attendance
  • Course performance
  • Secondary student communication
  • Student and support staff safety
  • Instructional and administrative recruitment
  • Student respect

2018/2019 KPI End-of-Year targets met:

  • Positive news coverage
  • Early childhood (Bold Beginnings)
  • Elementary student communication
  • Stakeholder communication efficiency
  • Parent satisfaction
  • Parent safety
  • Instructional and administrative retention
  • Equity training
  • Supplier Diversity
  • Elementary student goal setting and staying on track
  • Secondary student engagement
  • Percent of budget used for direct classroom instruction

2019/2020 KPIs

  • Thirty-six objectives across divisions
  • Encompassing four strategic priorities, four goal areas and eleven critical success factors

2019/2020 Quarter 1 update

  • Attendance, early childhood and funds generated from e-payables and p-card rebates are outpacing 2018/2019 quarter 1.
  • Algebra 1 EOC and 9th grade course performance requirements are slightly down from 2018/2019

Highlights from July Strategy Day

  • July 29, 2019, we held our first Strategy Day Institute for district leaders
  • Actively engaged in a district-wide collaboration to plan for a year of high-performance
  • Frank Covey presented on the topic of execution, each attendee received a copy of "the Four Disciplines of Execution by Chris McChesney, Sean Covey, and Him Huling.

2019/2020 Strategic Initiatives

  • Early Childhood (Louis Murphy)
    • District goal is for at least 80% of kindergarten student to demonstrate reading readiness by 2023
  • Grade Three Reading (Debbie Cook)
    • District goal if for at least 80% of third grade students to score at least a level three on the FSA ELA by 2023
  • Achievement Schools(Tricia McManus)
    • Culture
    • Instructional Infrastructure
    • Talent
      • Development
      • Recruitment
  • Graduation Rate (Leslie Granich)
    • Graduating class of 2020 to reach a 90% or higher graduation rate
    • Increasing number of graduates continues to outpace the increases in total cohort
    • We have an increase of nine percent in total number of graduates

Discussion:

  • What have we done to improve curriculum for VPK?
    • The curriculum we use is received from the State of Florida
  • iReady
    • How much fidelity?
    • How many students have computers at home?
    • Consistency in how used
  • Recruitment of teachers
    • How are we doing getting certified teachers in front of these students?
      • We have certified teachers in front of these students even though it is not a state requirement
      • 46-52 percent (over 1,000) students coming into our district are kindergarten ready
  • Develop Early Childhood Strategic Plan with Early Learning Coalition and Children’s Board, etc.
  • Data is moving slow, would like to see a faster increase in data rates
  • Would like to see a Community Task Force put in place
  • Presentation appears to be more goals and objectives and not strategies
  • Would like to see action steps, how does this drill down into the schools and classrooms?
  • The plan we have is a very good foundation
  • Glad to see student giving back to the community with the increase in community service hours
  • Request for information with regard to the measurement around using Edsby
  • Would like to hear from stakeholders on how they would like to be communicate with
  • Careful not to set unattainable goals
  • Consistency in documentation
  • Would like to see tracking of students VPK through third grade
  • Next plan should be more data driven

(2)   Attendance

This workshop was to provide the Board an update on student attendance and procedures.

Superintendent Eakins made brief comments and turned the workshop over to Chief of Schools, Harrison Peters.

Mr. Peters made brief comments and introduced the team, Myrna Hogue, Supervisor of Social Work Services, Conchita Canty-Jones, Coordinator, Academic Support and Federal Programs, and Ross Anderson, Community Advocate and Liaison.

Myrna Hogue, lead the presentation outlining the Florida Law and District policies.

  • Florida Law
    • Attendance and enrollment
    • Florida Statutes
    • Learnfare
  • District Policy and Procedures
    • Policy Manual – 5200 Attendance
    • Student Code of Conduct – Attendance policies
    • Student Attendance Procedures
    • Attendance Collection Procedures
    • Habitual Truancy/Chronic Non-Attendance
    • Exit Interview Procedures
    • Parent Checklist
    • Parent Guide
  • We want students present 90 percent of the time
  • Learnfare is a cash assistance program that parents run a risk of losing if students are not in school

Discussion

  • Continue to put positive cultures in our schools
  • Students need to feel comfortable reporting an incident
  • Attendance is a community effort
  • Make sure every student is taken care of
  • How do our absences compare to the national average
  • Locations of ATOSS centers are a concern
  • Would like to have an additional workshop on attendance policy

With no further discussion the workshop adjourned at 12:05 p.m.  (Audio recording on file.)

 

 

 

 

Melissa Snively, Chair

 

Attest:

 

 

 

 

Jeff Eakins, Superintendent

And Ex-Officio Secretary

 

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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