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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

901 E. Kennedy Boulevard, Tampa
Tuesday, April 28, 2015

The School Board of Hillsborough County, Florida, met in workshop session April 28, 2015, at 1 p.m., in the Staff Conference Room, 901 East Kennedy Boulevard, Tampa, with Acting Superintendent Jeff Eakins and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present. Chair Valdes presided.

Others present:

School Board Attorney – Jim Porter

Assistant Superintendents/Division Chiefs:
     Academic Support and Federal Programs – Larry Sykes
     Business – Gretchen Saunders
     Facilities – Chris Farkas
     Government Relations – Connie Milito
     Human Resources – Stephanie Woodford
     Information and Technology – Anna Brown
     Student Services – Wynne Tye

Communications Officer – Stephen Hegarty
Senior Administrative Secretary (Recording) – Patti McBride

News Media Representatives:
     Tampa Bay Times – Marlene Sokol

Approximately 10 people were in the audience, including other school district personnel.

Vice Chair Edgecomb called the workshop to order at 1:05p.m., Chair Valdes running a little late from another meeting.

(1) Fiscal Year 2015/2016 Budget Planning Workshop – Part II (Business & Facilities Divisions)

This workshop was held to review the general operating and capital outlay budget with the Board.

Chris Farkas provided a Power Point presentation on Capital Budget Review (FY 2005-2015) – discussion included:

  • Maintenance issues due to deferment of funds
  • Millage rate - estimated loss of millage since FY 2009 equates to 224 million dollars
  • PECO (Public Education Capital Outlay) Construction – Hillsborough County Public Schools (HCPS) has not received PECO construction since FY 2009 – estimated loss in revenue is 50+ million dollars
  • PECO Maintenance – FY 2005 to 2009 – HCPS received 63 million dollars of maintenance revenue. Since FY 2010 to 2015, we have only received 11.7 million dollars – 51 million dollar reduction of revenue.
  • Capital Outlay and Debit Service (CO&DS) – FY 2005 to 2009 – HCPS received over 5.6 million dollars of CO&DS revenue. Since FY 2010 to 2014, we received 4.1 million dollars - 1.5 million dollar reduction of revenue.
  • Interest Earnings – FY 2005 to 2009 – HCPS received over 14 million dollars in interest earnings. Since FY 2010 to 2014, HCPS received 2 million dollars in interest – 12 million dollar reduction.
  • Total estimated loss of revenue since 2010 – 338 million dollars (average of 56 million per year).
  • Since 2005, HCPS has built 24 new schools and 93 additions, which has added almost 2 million square feet of facilities that need to be maintained.
  • To maintain our facilities properly, industry standard recommends that owners spend between 2 percent and 4 percent of the current replacement value of a building every year on maintenance. Building replacement value ($3,900,000,000) – most building components have a life expectancy of 25 years or less.
  • Annual Maintenance Budget FY 2015 - $35,000,000. There are four types of building maintenance – preventative, routine or scheduled, corrective, and deferred.

Rory Salimbene discussed the life cycle cost analysis for air conditioning maintenance/replacement; determination of types of systems used (i.e. chillers, land around school, new AC technology, how school is constructed, and what kind of space is available to be most efficient, etc.)

Mrs. Saunders will send board members a copy of a "white paper” from the Florida Finance Council for budget planning of FY 2015-2016.

Member Griffin read a list of previous priorities, and Member Stuart read the improvement priorities from the SACS Accreditation Report.

Board members wrote down their priorities – post it note wish list – under the categories of Student Achievement, Human Resources, Financial Management, and Health and Safety. Ms. Saunders will compile list and provide more information at the May 12 budget workshop.

During the workshop presentation, it was noted that legislative talks had come to a halt– no further discussion of Capital Outlay at this time by house or senate.

There was general discussion by board members and staff to include:

  • Looking into replacing roof by section instead of entire roofs (use of thermal imaging to check for roof leaks that may have gone undetected)
  • Charter schools receiving our funds (PECO funds) – charter schools were supposed to be self-sufficient. They do not have to build to the same standards we have to meet. Look at Miami-Dade model to see what they are doing to recoup funds from charter schools.
  • Consider a "white paper” education piece (facts) to educate parents and the community on where their money is going.
  • Maintenance training of employees; centralized custodians; vendor maintenance of equipment
  • Conversion schools (Polk County)
  • Full or partial renovation of schools
  • Class size will be a perpetual cost from year to year
  • How much are we spending on the PSAT? Legalities of suspending some tests – legal way for us to opt-out of the Florida Standards Assessments test (ask board attorney); purpose of certain tests
  • Partnering with other companies to generate revenue
  • Exploring magnet route – kids not using the bus (free up bus)
  • Some critical issues facing the district include budget, equal opportunity for kids, push out of kids, graduation rates, keeping students engaged, culture change, testing, Gates grant, mentors, etc.
  • Work on building strong school culture, mentoring, etc. Work on elements this summer in the instructional realm; issues on behavior/academics – improving/accelerating dialogue – schools/ teachers need to have ownership, autonomy to take engagement to another element – always use best practices.

Chair Valdes thanked staff. With no further discussion, the workshop adjourned at 3:06 p.m. (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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