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Community Engagement & Philanthropy

Community Engagement & Philanthropy

Family Educational Rights and Privacy Act (FERPA)

Thank you for your interest in formalizing a partnership with Hillsborough County Public Schools. The following information is for any community organization that serves or intends to serve students in Hillsborough County Public Schools (HCPS) and is interested in receiving student data/information, maintained by the school district.

For access to general school, district and state-wide data, visit the School Public Accountability Reports (SPARs) link provided by the Florida Department of Education (FLDOE). Specific student data maintained by the district is confidential and must be formally requested, protected through anonymity, and only disclosed for explicit, pre-approved purposes.

The confidentiality of student data/information is protected under the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. 1232g) and §1002.221, Florida Statutes (F.S.). The district closely follows these policies to protect the privacy of all educational records to the extent possible. Use this information to become compliant with HCPS’ privacy procedures and guidelines when sharing private student information. This page will help your organization answer commonly asked questions that may arise when seeking student data/information.

Before continuing, please familiarize yourself with the graphic on the right. This graphic, as well as the Frequently Asked Questions (FAQs), will provide you with a better understanding of the data-sharing process.

If you have a question regarding this process, and do not see it answered below, you should contact HCPS’ Assessment and Accountability department at 813-272-4341.

Please keep in mind that the following information posted may not reflect the most recent update in policy or procedure.

Community Data-Sharing FAQ:
Please refer to this resource for a description of commonly asked questions posed by community members in Hillsborough County.

FERPA for Parents:
This resource details the rights of parents and guardians as established by two Federal laws that HCPS closely follows.

Parent & Community Resource Guide:
This resource is for anyone in Hillsborough County looking for more information about how to access and protect student data.

Data Sharing Process

The Do’s and Don’ts: This document acts as a “cheat sheet” for community partners interested in or currently accessing student data.

Sample Data Sharing Agreement

Sample Informed Consent Form

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