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Standardized Submittal Criteria

Revised August 11, 2014

A single submittal is required for all projects of similar type and scope being sought. Multiple submittals in the case of projects of similar size and scope will be disregarded. Your interests in multiple projects must be communicated in a single presentation file.

Submittals must be on read-only digital compact disk (CD) media. All materials should be delivered on a single CD. DVDs are not acceptable.

Digital submittals shall be formatted as follows:

  • MS Windows readable.
  • PDF, Powerpoint, Flash, HTML, or other similar file format.
  • CDs should not auto-start. However, presentations may be self-running. Self-running presentations are exempt from any limitation on page count or file size, providing the total duration is not more than ten minutes. When self-running presentations are provided, include a separate version of the presentation file that is not self-running on the CD.
  • Presentations which are not self-running shall contain no more than 25 static pages, and shall be no larger than 50mb.
  • Presentations shall not be interactive and shall not require any form of input from the viewer other than that required to advance slides (in the case of presentations that are not self-running.)
  • The presentation CD shall be labeled to identify both the project(s) desired, and the firm.
  • Submittals should be optimized for viewing when projected on a 6 ft. x 6 ft. screen in a small conference room.

Submittal content shall be organized as follows:

  • Include a title image identifying the firm and the project(s) being sought.
  • Include a single summary image for each of the six identified evaluation criteria.
  • Each summary image should be readily distinguishable from the non-summary images.
  • Each summary image should contain all of the information necessary for the reviewer to complete their evaluation for that topic.
  • If desired, supplemental information may be provided in supplemental images immediately following each summary image. At a minimum, Construction Managers must include as supplemental information for the Workload and Capacity criteria an image of a recent (dated after the applicable solicitation date) letter from a bonding company indicating the single and aggregate project values they are willing to bond.

In addition to, and separate from the presentation file, an SF330, Part II for the submitting design professional and each proposed subconsultant shall be submitted. Construction Managers shall submit a Contractor's Qualification Statement on either an AIA 305 or the District’s form. These documents should be in PDF format, with the file name reflecting the content and the firm, i.e.; "SF330_firmname.pdf"

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