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Standardized Submittal Criteria - HVAC Renovations

Revised July 12, 2017

A single submittal is required for all projects being sought. Multiple submittals will be disregarded. Your interests in multiple projects must be communicated in a single presentation file. You may indicate the project(s) that is/are your preference.

Submittals must be on a USB thumb drive. All materials should be delivered on a single USB thumb drive. CDs and DVDs are not acceptable.

Digital submittals shall be formatted as follows:

  • MS Windows readable.
  • PowerPoint, Pdf, Flash, HTML, or other similar file format.
  • The files should not auto-start. However, presentations on the USB thumb drive are encouraged to be self-running once executed. Self-running presentations are exempt from any limitation on page count or file size, providing the total running duration is not more than five (5) minutes. When self-running presentations are provided, include a separate version of the presentation file that is not self-running on the USB thumb drive.
  • Presentations which are not self-running shall contain no more than 25 static pages, and shall be no larger than 50mb.
  • Presentations shall not be interactive and shall not require any form of input from the viewer other than that required to advance slides (in the case of presentations that are not self-running.)
  • The presentation USB thumb drive shall be labeled to identify both the project(s) desired, and the submitting firm’s name.
  • Submittals should be optimized for viewing when projected on a 6 ft. x 6 ft. screen in a small conference room.

Submittal content shall be organized as follows:

  • Include a title image identifying the firm and the project(s) being sought as well as any project preferences you may have.
  • Include a single summary image for each of the six identified evaluation criteria.
  • Each summary image should be readily distinguishable from the non-summary images.
  • Each summary image should contain all of the information necessary for the reviewer to complete their evaluation for that topic.
  • If desired, supplemental information may be provided in supplemental images immediately following each summary image. At a minimum, Construction Managers must include as supplemental information for the Workload and Capacity criteria an image of a recent (dated after the applicable solicitation date) letter from a bonding company indicating the single and aggregate project values they are willing to bond.

In addition to, and separate from the presentation file, an SF330, Part II for the submitting design professional and each proposed subconsultant shall be submitted. Construction Managers shall submit a Contractor's Qualification Statement on either an AIA 305 or the District’s form. These documents should be in PDF format, with the file name reflecting the content and the firm, i.e.; "SF330_firmname.pdf".

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