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Construction

Consultant Selection Process - Interior Walls Reconfiguration

REVISED July 12, 2017

GENERAL
Florida Statute 287.055, a.k.a. the “Consultant’s Competitive Negotiations Act” (CCNA) prescribes methods by which professional services of architects, engineers, land surveyors, and construction managers must be procured. District Policy 6330 comports with the CCNA. The professional services selection process is detailed in graphical form.

Described herein is a process whereby the public interest is advanced by the identification and selection of the best-qualified professional construction consultants.

ANNOUNCEMENT
On occasions, when professional services may be required, these services must be publicly announced by the publication of a legal notice in various local newspapers. The advertisement will include a general description of each work activity, including project scope and budget, if available, along with instructions on how additional information may be obtained.

The additional information will include the submission requirements for consideration and the specific criteria on which submissions will be evaluated.

COMPETITIVE SELECTION
The competitive selection process involves one review which will focus on submitted materials, references, and past experience. Sub-consultants and project staff assignments shall be identified in the submitted materials. Specific submittal requirements are located on the Standardized Submittal Requirements.

During the review, the committee shall evaluate, in a uniform and consistent manner, each applicant’s submitted materials. For each applicant, the committee shall:

  • Evaluate the materials submitted, and/or on file, from each applicant.
  • At the committee’s discretion, contact references to confirm prior experience of each applicant.
  • Review performance evaluation data on file, and/or discuss with District staff the applicant’s prior performance
  • Generate and report a score for each applicant for each project. (The score sheet, including criteria and associated weights, can be found on the Evaluation Criteria Score Sheet.)

The scores from the review will result in a ranked list of all firms based on their submissions. We are NOT anticipating a face-to-face interview at this time.

COMPETITIVE NEGOTIATION
Contract negotiations will be held with the two (2) top ranked firms from the review. The goal of the negotiations will be to establish a level of fair compensation for the services identified in the standardized contract documents. Compensation shall be consistent with that paid on comparable projects.

Factors affecting the compensation include size and complexity of the proposed project.

CONTRACT
All consultant agreements shall be based on the standard contract documents prepared by the District. Contracts will strictly follow the form in the contract templates included with District Standards. All contract document forms have been reviewed and approved by the Board’s attorney prior to use. Any deviations to the standard contract language must be articulated in the firms’ initial submission and will be assessed as part of their proposal during the evaluation process. Construction Management Agreements shall be “C.M. at Risk” wherein the construction manager subcontracts the entirety of the work, and guarantees the price of construction. Design-Build Agreements, if utilized, shall require the establishment of a guaranteed maximum price and guaranteed completion date.

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