The validity of payment for job-related expenses shall be determined by the Chief Financial Officer. Pre-approval for estimated travel expenses by a deputy superintendent is required.
Authorized travel for officers and employees of the School Board shall be reimbursed as follows:
A. In-County or Contiguous Country Travel
Travel on official business performed within Hillsborough County or contiguous counties (Pinellas, Pasco, Polk, and Manatee) by Board members, Superintendent, District employees, and authorized persons shall be reimbursed at the Board established rate. No reimbursement shall be made for travel between an employee’s home and the first assignment of the date. Unless previously approved by the Deputy Superintendent, reimbursement for or payment of overnight meals and lodging is prohibited for travel in Hillsborough or the contiguous counties; registration and mileage expenses are allowed for such travel.
B. Out-of-County Travel
Any travel outside the district by a Board member that exceeds $500 requires prior approval by the Board to confirm that such travel is for official business of the school district and complies with rules of the State Board of Education. Any request for travel outside the state must include an itemized list detailing all anticipated travel expenses, including, but not limited to, the anticipated costs of all means of travel, lodging, and subsistence. Immediately preceding a request, the public must have an opportunity to speak on the specific travel agenda item.
When approved in advance, reimbursements for out-of-county travel for employees and authorized representatives of the district shall be paid at the Board approved rate. To access District funds for travel, the traveler must use a District-approved method for payment.
C. Emergency Travel
Emergency travel is defined as travel necessary by a board member that can't be brought to a board meeting prior to the travel occurring (ie: some months only 1 board meeting occurs).
Such travel shall not exceed $2,000.00. Such travel shall be place on the next meeting agenda for approval.
This policy is effective August 1, 2018.
F.S. 112.061, 1001.39